WDVA Project Fiscal Analyst 3, Full-Time Project, Olympia Central Office

About the role

The Washington State Department of Veterans Affairs (WDVA) is seeking a Project Fiscal Analyst 3 to support the development and implementation of a financial practice system for the Veterans Estate Management Program (VEMP).

Responsibilities

• Reconciliation of VEMP Fiduciary Accounts— including Money Markey Account, Checking Account, ACH, and Certificate of Deposit Accounts as applicable.
  • Use EVCMS and Excel, monthly reconciliation of bank statements to VEMP client funds in accordance with GAAP, SAAM, Federal and State Fiduciary requirements, as well as Agency procedures.
  • Communicate reconciling items to program, and accounting staff. Follow up on corrective actions, ensuring desired outcomes.
  • Establish a standardized reconciliation format, and documentation of the process, to include step by step instructions for accounting services to follow.
  • Complete Journal Vouchers to AFRS to keep Agency compliant with GASB requirements.
  • System implementation specialist, to implement or improve an information management system for VEMP that ensures the program can meet all federal and state regulatory requirements.
    • Identifies, and communicates barriers, system issues, and facilitates correction of issues by testing, system process and procedure development, and providing feedback to our IT team.
    • Collaborate with IT and Accounting Services on VEMP system implementation/improvement needs.
    • Serve as a liaison between IT, accounting services, and the VEMP program managers ensuring communication is strong, progress is documented, and deadlines are met.
  • Build and maintain a robust Desk Manual to be utilized by all Accounting Services, covering daily work for Accounts Receivable, Accounts Payable, and Accounting Transactions for Estate Managers.
    • At least quarterly, audit client registers to ensure expected income and bank interest transactions are posted.
    • Confirm correct commission fee rate is charged.
    • Alert client manager to any anomalies.
  • Other duties as assigned.

  Qualifications

  • A bachelor’s degree, which includes 18 quarter or 12 semester hours in accounting and auditing. A combination of education and experience may be considered on a year-for-year basis.
  • Advanced knowledge related to complex reconciliations and the correction of reconciling items.
  • Experience with accounting software changes.
  • Demonstrates a high level of ethics and professional standard conduct.
  • Must be able to read, write, speak and understand English to facilitate effective performance of job duties.
  • Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks.
  • Maintain regular and reliable attendance and be willing to work frequent weekend and evening outreach events.
  • Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual in-service and other required training.
  • Comply with all DVA policies and procedures and Collective Bargaining Agreements, as applicable.
  • Must sign the confidentiality statement for all employees.
  • Must have a valid driver’s license.

  Special Requirements

  • Must be able to pass a DSHS BCCU Background Check prior to beginning services and every two (2) years in accordance with WDVA Policy 615.000 Background Checks.
  • Maintain regular and reliable attendance and be willing to work frequent weekend and evening outreach events.
  • Successfully complete, within mandated timeframes, employee orientation and all other mandatory annual in-service and other required training.
  • Comply with all DVA policies and procedures and Collective Bargaining Agreements, as applicable.
  • Must sign the confidentiality statement for all employees.
  • Must have a valid driver’s license.