Warehouse Tech, HIM

About the role

The Warehouse Tech, HIM supports the secure storage, organization, and retrieval of medical, financial, and administrative records within the Trinity Health Records Storage Warehouse. This role maintains accurate database entries, tracks the movement of incoming and outgoing records, and ensures adherence to established retention and destruction policies. Working collaboratively within the Health Information Management team, the Warehouse Tech follows standardized processes that protect confidentiality, maintain data integrity, and support efficient departmental workflows. As part of a detail-focused, compliance-driven environment, this position helps ensure records are handled safely, efficiently, and in accordance with all regulatory and organizational requirements.

Responsibilities

• Maintain organized storage systems for medical, financial, and administrative records, ensuring proper classification, tracking, and accessibility.
• Process incoming and outgoing record requests by retrieving, staging, delivering, or returning materials according to established HIM procedures.
• Update databases and tracking systems to reflect accurate record locations, movements, and retention timelines.
• Monitor and support compliance with Trinity Health’s Destruction Policy by identifying and preparing records eligible for secure disposal.
• Operate approved warehouse equipment and office machines to move, lift, scan, or index records safely and efficiently.
• Collaborate with HIM and departmental staff to resolve record discrepancies and improve overall records management workflows.