Warehouse Receiver & Materials Coordinator

Company Overview

Southend Pharmacy is a leading 503A compounding pharmacy dedicated to delivering high‑quality, patient‑specific medications with a focus on clinical excellence, operational efficiency, and compassionate care. As part of Allia Health Group, we operate with integrity and innovation, setting the standard for personalized pharmaceutical services.

Job Summary

We are seeking a reliable, detail‑oriented Warehouse Receiver & Materials Coordinator to join our 503A compounding facility. This individual will play a vital role in maintaining compliant material handling, accurate inventory management, and efficient coordination across our three warehouse suites (100, 200, and 300). The ideal candidate has experience in a GMP‑regulated or pharmaceutical environment, understands the importance of documentation and traceability, and thrives in a fast‑paced, team‑oriented setting.

Key Responsibilities

• Receive, inspect, and verify incoming materials (APIs, excipients, packaging components, and supplies) for accuracy and quality.
• Ensure all materials are properly labeled, quarantined, and documented in accordance with GMP and facility SOPs.
• Coordinate material movement between suites (100, 200, and 300), maintaining chain of custody and documentation.
• Assist in maintaining inventory accuracy through timely system updates and reconciliation.
• Collaborate with Procurement and Inventory Control to ensure efficient material flow to production.
• Manage storage organization and cleanliness of warehouse areas.
• Support compliance during audits by maintaining receiving and material records.
• Safely operate pallet jacks, carts, or other material handling equipment.
• Occasionally assist with outdoor deliveries or loading/unloading of shipments.

Additional Duties

Additional duties as required.

Qualifications

Required:

• High school diploma or equivalent (some college or technical training preferred).
• 1–2 years of warehouse, receiving, or materials coordination experience — preferably in a GMP, 503A/503B, or pharmaceutical setting.
• Strong attention to detail and organizational skills.
• Familiarity with ERP or inventory management systems (training available).
• Ability to lift up to 50 lb, stand for long periods, and work outdoors as needed.
• Excellent communication and teamwork skills.
• Commitment to safety, compliance, and quality.

Preferred:

• 2–3 years of experience in a GMP‑regulated, 503A/503B compounding, or pharmaceutical warehouse environment.
• Working knowledge of Good Documentation Practices (GDP) and material traceability requirements.
• Experience with ERP or electronic inventory management systems (e.g., NetSuite, SAP, Fishbowl, or similar).
• Familiarity with raw material and finished goods handling in a controlled or cleanroom environment.
• Demonstrated ability to interpret Certificates of Analysis (COA) and verify material specifications.
• Prior experience supporting regulatory or quality audits.
• Strong understanding of material status control (e.g., quarantine, released, rejected).
• Forklift or pallet jack certification preferred.

Physical Requirements

• Ability to sit for extended periods at a desk and work on a computer.
• Ability to communicate effectively in person, over the phone, or via virtual meeting.
• Ability to maintain focus in a typical office environment with moderate noise levels.
• Ability to perform repetitive motions with hands and arms, such as typing.

Benefits

• Comprehensive benefits package including medical, dental, and paid time off.

Southend Pharmacy is unable to offer visa sponsorship at this time. Candidates must be legally authorized to work in the United States without current or future sponsorship.