Warehouse Administrator

Job Description

Competitive Pay: The listed pay rate/range is just the start with potential for OT, shift differential, and bonuses.

Comprehensive Benefits: Potential for medical, dental, vision, 401 (k) match, and paid time off based on role type.

Safety First Culture: We are relentlessly focused on a safe work environment for all employees.

Growth Opportunities: We value data-driven decisions and promote from within, offering clear paths for career advancement in operations, team leadership, and management.

Responsibilities

• Gate in and out all incoming (truckload, LTL, shuttle) and outgoing shipments, including all returns shipments.
• Physically check in and out all trailers entering/exiting the yard, logging essential status details (trailer number, seal number, etc.).
• Plan and communicate trailer movements within the yard to switchers, dock managers, and transportation planners.
• Complete daily yard checks and reconcile them with yard inventory records.
• Schedule appointments for all incoming and outgoing shipments.
• Arrive and/or dispatch loads into warehouse, transportation, and yard management systems.
• Close out trailers in a timely manner to meet cut times.
• Ensure completion and proper filing of all required paperwork and documentation (e.g., manifests, bills of lading).
• Process returns items, including data entry and system updates.
• Perform extensive and accurate data entry, audit processed items, and resolve data discrepancies to maintain inventory accuracy.
• Construct meaningful, actionable reports (e.g., updating UPH forecast daily).
• Provide general office support, including purchasing and managing the inventory of supplies for the warehouse.
• Oversee the invoicing for maintenance and utilities weekly/monthly.
• Communicate effectively with various internal teams and external partners (carriers, drivers).
• Flex to support operational needs in the process path, as required.

Requirements

• A high school diploma or equivalent.
• Knowledge in Microsoft Office and Excel is essential.
• Proven ability to perform extensive and accurate data entry.
• Ability to solve practical problems by thinking analytically and creatively.
• Ability to multitask and prioritize tasks frequently.
• Service and warehousing/fulfillment experience is preferred.
• Excellent relationship building, negotiation, and communication skills.
• Ability to read, analyze, and interpret complex documents in English (e.g., safety rules, operating instructions, and procedure manuals).
• Ability to deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to alternate between sitting, standing, and walking throughout the shift.
• Ability to work in both an office environment and a warehouse environment (near machinery, in non-climate-controlled conditions).
• Lifting up to 75 lbs. unassisted is required, though infrequent (less than half shift).

Qualifications

• High School diploma or equivalent.
• Knowledge in Microsoft Office and Excel is essential.
• Proven ability to perform extensive and accurate data entry.
• Ability to solve practical problems by thinking analytically and creatively.
• Ability to multitask and prioritize tasks frequently.
• Service and warehousing/fulfillment experience is preferred.
• Excellent relationship building, negotiation, and communication skills.
• Ability to read, analyze, and interpret complex documents in English (e.g., safety rules, operating instructions, and procedure manuals).
• Ability to deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to alternate between sitting, standing, and walking throughout the shift.
• Ability to work in both an office environment and a warehouse environment (near machinery, in non-climate-controlled conditions).
• Lifting up to 75 lbs. unassisted is required, though infrequent (less than half shift).

Skills

• Microsoft Office and Excel proficiency.
• Extensive and accurate data entry skills.
• Problem-solving abilities.
• Time management and prioritization skills.
• Communication and relationship-building skills.
• Reading and interpreting complex documents.
• Physical stamina and flexibility.
• Ability to work in diverse environments.

Benefits

• Potential for medical, dental, vision, 401 (k) match, and paid time off based on role type.

Pay

The listed hourly rate/range is USD 22.50 - USD 23.25, which may vary depending on location, shift, job-related knowledge, skills and experience.

Schedule

Shifts may vary based on operational needs.