Warehouse Administrator

About the role

The Warehouse Administrator is responsible for customer-facing and leadership reporting on tactical and strategic initiatives concerning operations, including physical inventory and system audits. Provide administrative support to the internal leadership team and customers to ensure business requirements are consistently met. Utilize inventory and warehouse management systems to prepare and track materials and products in preparation for shipping and receiving demands to meet customer needs.

Responsibilities

• Maintain all required customer reports and update/distribute to proper personnel
• Provide ad-hoc reports on a daily and weekly basis, with basic research and notations to allow customer and leadership insight
• Communicate critical operational information to leadership in a timely manner
• Support business and customer initiatives by ensuring all administrative functions are current and accurate
• Allocate shipments based on product availability and customer requests
• Prepare shipping documents (like invoices, purchase orders and bills of lading)
• Able to manage daily tasks independently, providing feedback and escalating concerns to supervisor/manager
• Read customer orders, work orders, shipping orders, or requisitions to determine items to be moved, gathered, distributed, and/or shipped
• Maintain shipping and receiving records and order forms
• Data entry into inventory and warehouse management systems
• Verify clerical inventory records against physical inventory counts
• Maintain the work area and equipment in a clean and orderly condition and follow prescribed safety regulations
• Daily complete reconciliation report between WMS and host system for internal leadership and customer
• Interact with customers and carriers on pick-up and delivery issues daily

Qualifications

• High School Diploma or equivalent preferred
• Minimum 2 years experience in a warehouse or distribution environment required
• Intermediate computer skills – with emphasis on Microsoft Outlook, Word, and Excel
• Detail-oriented, with exceptional organizational skills
• Pass background and drug screen

Competencies

• Action-Oriented – Taking on new opportunities and tackling challenges with a sense of urgency, high energy, and enthusiasm
• Collaborates – Building partnerships and working collaboratively with others to meet shared objectives
• Decision Quality – Making good and timely decisions that keep the organization moving forward
• Optimize Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement
• Situational Adaptability – Adapting approach and demeanor in real time to match the shifting demands of different situations

Travel Requirements

No travel requirements

Disclosures

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Benefits

• Medical insurance including HSA, HRA and FSA accounts
• Supplemental insurance including critical illness, hospital indemnity, accidental injury
• Dental Insurance
• Vision Insurance
• Basic Life and Supplemental Life
• Short Term and Long Term Disability
• Paid Parental Leave
• 401(k)
• Paid Time Off approximately 2 weeks (accrual begins on Day 1 of employment)
• Employer Paid Holidays - 10 days