Warehouse Administrator

At Test of Time Plumbing Heating Air & Electrical, we know our technicians can only be successful when they have the right materials, equipment, and support behind them. Since 1976, we've built a reputation throughout the Greater Boston and Metro West areas for honesty, professionalism, and exceptional customer service. We are currently seeking a highly organized, detail-oriented Warehouse Administrator to support our HVAC, Plumbing, and Electrical operations. This position is ideal for someone who thrives in a fast-paced environment, enjoys keeping things organized, and takes pride in ensuring nothing falls through the cracks. Pay: $20-25/hour, depending on experience Benefits Include Medical, Dental & Vision Insurance (50% employer-paid for employee coverage)Company-paid Long-Term Disability InsuranceCompany-paid $50,000 Life InsuranceAflac Accident Insurance Available401(k) with 5% company match after 6 monthsBirthday Bonus (equivalent to 8 hours of pay)Paid Vacation:2 Weeks during Year 13 Weeks after Year 14 Weeks after 5 Years40 Hours of Sick Time annually for full-time employees3 Days Bereavement Leave Hours: Monday - Friday; 7:00 a.m. - 3:30 p.m. What You'll Do As the Warehouse Administrator, you'll serve as a critical link between our office, warehouse, and field teams by helping manage inventory, fleet records, purchasing, and administrative processes. Inventory & Purchasing Enter and manage purchase orders dailyProcess material requisitions from field personnelAssist with inventory ordering and stock replenishmentResearch parts, equipment availability, and vendor informationMaintain accurate inventory records and documentationOrganize and track incoming shipments and warehouse materials Fleet & Asset Management Maintain vehicle maintenance schedules and recordsTrack vehicle registrations and renewalsManage vehicle keys and related documentationAssist with GPS tracking system administrationAssign and track company tools and equipmentMaintain accurate asset records and inventories Administrative Support Serve as the primary point of contact for warehouse phone callsSupport technicians and managers with inventory and warehouse requestsProcess paperwork, permits, and administrative documentationCoordinate occasional deliveries, pickups, and errandsSupport various operational projects as assigned Warehouse Operations Help maintain a clean, organized, and efficient warehouseOrganize and put away inventory and materialsAssist with parts distribution to techniciansSupport daily warehouse operations and workflow What We're Looking For Required Qualifications Minimum 2 years of administrative or office experiencePrior HVAC and/or plumbing experience requiredStrong organizational skills and attention to detailAdvanced computer proficiency and data entry skillsAbility to manage multiple priorities simultaneouslyStrong problem-solving and follow-through skillsValid driver's license and insurable driving recordHigh school diploma or equivalentExcellent time management and prioritization abilities Preferred Qualifications Experience using ServiceTitan softwareExperience working with inventory, purchasing, or warehouse-related processesStrong customer service and communication skillsComfortable interacting with field employees, vendors, and customersPositive attitude and team-oriented mindset