VP, Academic Affairs & Associate Designated Institutional Offical

About the Role

Step into a pivotal executive leadership role at The Wright Center for Graduate Medical Education (TWCGME) in Scranton, Pennsylvania. As a nationally recognized pioneer in Teaching Health Center GME consortiums, TWCGME is actively disrupting traditional training paradigms to build the future of community-minded, equity-driven healthcare. As VPAA and ADIO, you will be the driving force behind modern residency innovation. You will architect cutting-edge curricula, integrate advanced clinical technologies, and implement forward-thinking, competency-based education models that empower physicians to lead in an evolving clinical landscape. This is your opportunity to spearhead institutional growth, inspire faculty and residents, and redefine graduate medical education on a national stage. If you are a transformative leader ready to challenge the status quo, champion physician wellness, and sculpt the next era of clinical training, your platform awaits at TWCGME.

Reporting Relationships

This position will report to the Designated Institutional Official (DIO). The following positions report to this role:

• GME Specialist
• GME Administrative Assistant
• Clerkships Coordinator
• Director of Resident and Fellow Talent Acquisition
• Director GME Assessment, Evaluation and GME Workforce Operations
• Training and Development Specialist

Responsibilities

While living and demonstrating our Core Values, the VPAA/ADIO will:

• Lead all operational and administrative functions and activities with oversight of all administrative professional staff
• Provide operational, strategic, and budgetary oversight of Academic Affairs at TWC in collaboration with the DIO
• Assist DIO in obtaining and maintaining institutional and program accreditation to ensure exceptional education for residents and fellows
• Establish the educational infrastructure for the Office of Academic Affairs to support the GME, UME, IPE, and allied health professional education at TWC and its partners
• Provide operational oversight of institutional and program accreditation, including monitoring program quality, measuring compliance with ACGME and other accrediting bodies, and meeting institutional and programmatic reporting requirements
• Manage the team’s organizational responsibilities and effective working relationships with HR, Finance, Marketing, IT, Grants, Contracts, Compliance, and other support departments
• Oversee and deliver accreditation applications for new residency/fellowship programs
• Assist with the oversight and leadership in the special review process
• Develop, oversee, and implement annual education planning and budgetary models, working closely with the DIO for operation of GME programming, the Grants Department for generation of external funding, and all internal leadership team members
• Conduct budget oversight and management, including monthly review with DIO and at least annual review with the GMEC, making recommendations to the Sponsoring Institution on resident stipends, benefits, and funding to ensure they are reasonable, fair, and competitive, with attention to federal prevailing wage requirements
• Contribute to organizational efforts to enhance GME Consortium financial transparency, clarifying Indirect Medical Education (IME) and Direct Graduate Medical Education (DGME) expenditures, integrating separate federal GME funding methodologies, and constructing a value-based framework for GME contributions to patient care delivery systems
• Ensure accurate scheduling reconciliation and an effective, responsible, and responsive monthly cost center FTE Reconciliation process that optimizes THCGME, CMS hospital, and VA cost center accountability
• Engage and develop Program Directors and relevant faculty and staff in program-specific processes, including annual program evaluation, budgeting, compliance, ACGME reporting, and wellness activities
• Lead the preparation of the Annual Institutional Review (AIR) and develop an annual Sponsoring Institution report to The Wright Center Governing Boards and the Leadership Team, Organized Medical Staffs, and/or governing bodies of major affiliates hosting and training residents and fellows
• Participate in and serve as a resource to the Annual Program Evaluations (APEs) and Strategic Planning, ensuring timely annual updates of the ACGME and AOA Accreditation Data Systems
• Cooperate promptly with requests by various regulatory bodies for information, documentation, and site visit arrangements
• Poise the GMEC to ensure that its mission-driven initiatives are prioritized and implemented while also ensuring they are well represented in the corporate Balanced Scorecard
• Uphold the Institutional Grievance and Due Process Policies for all programs
• Ensure that educational programming and team members are in sync and in daily coordination with clinical learning environment leaders and clinical delivery team members to ensure seamless integration of educational and clinical activities
• Attend committee meetings related to or as a representative of GME and Academic Affairs, including GMEC, its subcommittees, task forces, program director conferences, resident forums, and other meetings as identified by the DIO
• Initiate and oversee the day-to-day planning and implementation of education administration “checklists” for operational efficiency and sufficiency
• Define GME project goals, objectives, deliverables, and timelines for new initiatives within the program, including accountability metrics; assemble project teams, gain consensus, and effectively communicate a clear understanding of project scope, timeframes, budgets, and other project requirements
• Promote responsible risk management oversight, a collaborative relationship with the organization’s malpractice carrier, and universal faculty, resident, and fellow risk management education, inclusive of sentinel event management, HIPAA, CFR42 training, and other compliance initiatives
• Promote linkage of Reported Events and responsive PDSAs within the organization and ensure follow-through and effective address of all safety reports for occurrences within partnering organizations
• Ensure GMEC and organizational compliance with all accreditation, certification, regulations, and best practice policies, including coordinating the educational and evaluation activities for institutional and programmatic evaluation committees responsible for self-assessment and annual evaluation processes, and both the generation and implementation of actionable strategic plans
• Ensure that all Wright Center Institutional and Program-Specific GME Policies and Procedures Manuals are annually updated and broadly circulated within a strong central monitoring system to ensure authentic compliance and ongoing institutional and programmatic learning
• Ensure a robust learning culture with universal learner and faculty exposure to high-quality, CHNA-responsive Scholarly Work, Event Reporting, PDSAs and CQI, Root Cause and Failure Mode Analysis, and initiatives that promote Wellness and Resiliency
• Stay current and advise on emerging issues and trends in higher education, health education, healthcare, GME, UME, IPE, allied health, and other professional learner experiences
• Create and maintain enterprise-visible dashboards/scorecards to monitor, track progress, and ensure ROI and improved metrics for Education at TWC
• Oversee educational partnerships and affiliation agreements while ensuring TWC maintains an all-inclusive, open systems approach to working with educational and healthcare partners, inclusive of programmatic enhancements and expansion as well as new program development
• Establish quarterly partnership checkpoint meetings and annual reporting, including oversight of UME learning facilitation and direct supervision of Clerkship Coordinator
• Oversee recruitment and lifecycle experience of Residents in close coordination with DIO, Faculty Program Directors, and other leaders and physicians
• Develop a Resident Alumni engagement model for Residents and create a database and engagement strategy which may lead to recruitment back to TWC
• Establish a method to monitor alumni practice patterns and achievements
• Oversee the Resident Learner Experience and GME operations team at TWC
• Support and create (as appropriate) programming and extracurricular activities at TWC and with other academic and healthcare institutions, which support Resident learner experiences and acclimatization into communities served, aiming to create exceptional Resident and Learner experiences that may lead to them choosing to stay within these communities as their careers progress
• Serve as a well-respected GME leadership resource in support of TWC DIO in the regional and national communities
• Assist the DIO in ensuring a model of continuous readiness for Clinical Learning Environment Review (CLER) processes to standardize and optimize the quality, safety, and successful learner experiences across all clinical learning venues
• Lead successful annual recruitment of new Residents with the GME operations team and recruitment leaders
• Evaluate team performance and create development and succession planning with support of Human Resources team members
• Collaborate with Program Directors and Program Coordinators to ensure the clinical assignment of FTEs in accordance with affiliation agreements as well as clinical and partner needs
• Provide oversight and manage TWCGME’s contractual relationship, including with consultants, to ensure the delivery of expected outcomes and services
• Monitor the well-being of the Sponsoring Institution’s Faculty, Residents, and Fellows in support of and in coordination with the DIO
• Collaborate with the DIO to ensure advocacy for and pursuit of action to promote a non-punitive environment free from intimidation, retaliation, and learner mistreatment or neglect
• Serve as a resource to residents, programs, and others for achieving culture change and innovation to support improvements in the learning environment
• Oversee monitoring of residents’ and fellows’ duty hours compliance and programs’ efforts to correct areas of violation, demonstrating a constant mindfulness of the significance of physician work-life balance and wellness to promote a high-quality and safe learning culture
• Develop and support Residency and Fellowship Program Directors and Faculty
• Support the Wright Center’s institutional faculty development strategy and guide and mentor individual program leadership to optimize programmatic teaching, quality and safety, scholarly work, and strategic faculty career development
• Oversee a robust Visiting Professor Program, ensuring adequate engagement of the executive management team, program-specific leadership, residents, fellows, and larger community forums
• Assist Program Directors, APDs, and key faculty, and support Program Specialists in developing milestones-guided, competency-based goals and objectives, curriculum, and assessment tools
• Develop the framework to develop residents as leaders and provide a longitudinal practical experience for progressive training
• Anticipate future developments in higher education and their impact on TWC, identify the threats and opportunities they pose, and evaluate the needs inherent in meeting those challenges creatively and effectively
• Oversee the implementation, management, and rollout of new educational programs, tools, and technologies
• Lead all educational special initiatives