Volunteer: Project & Systems Migration Specialist (Asana → Monday.com)

About the role

This is a volunteer opportunity provided by Taproot Foundation, a nonprofit creating social change through pro bono connections. We're a 6‑year‑old nonprofit in our first year as a 501(c)(3), currently running project management on Asana while our Director of Strategy & Operations builds out a parallel system in Monday.com. We need help cleanly migrating from Asana to Monday.com without losing momentum on active projects mid‑transition.

Responsibilities

• Complete an audit of the current Asana setup, identifying what carries over as‑is, what needs restructuring, and what can be retired.
• Document a mapping of Asana workflows to equivalent Monday.com structures.
• Migrate active projects, task lists, and templates into Monday.com, adjusted for the structural differences between Asana’s task model and Monday’s board/item model.
• Recommend the most appropriate, budget‑friendly third‑party migration tool (e.g., Alto’s, Unito.io, Zapier) for our needs.
• Create a simple onboarding guide the team can use to adopt Monday.com with minimal disruption.
• Summarize any data or context at risk of being lost in the migration, with recommendations for preserving it.

Stoop Stories Mission: Our mission is to increase social health, preserve neighborhood stories, and revitalize communities through documentary films and workshops.