Volunteer Executive Assistant to Founder & Executive Director

The LoopRoots Foundation is a nonprofit, tax-exempt organization dedicated to supporting justice-impacted families through transportation, therapy, and technology-driven programs. Our mission is to remove the physical, financial, and emotional barriers that prevent families from maintaining meaningful connections with incarcerated loved ones, accessing mental health care, or navigating reentry.Founded in 2025, the LoopRoots Foundation operates nationally, with an initial focus on underserved communities in Maryland, Arizona, Pennsylvania, New Mexico, California, and Virginia. Our key initiatives include LoopConnect A ride credit sponsorship platform that provides free or subsidized rides to prison visitation facilities, allowing families to stay in contact during incarceration.LoopTalk A HIPAA-compliant virtual therapy program offering trauma-informed mental health care to justice-impacted individuals and caregivers, including children.LoopTroop Rideshare Partnership We collaborate with the LoopTroop Rideshare platform to ensure families have access to safe, reliable, and culturally competent transportation services. The LoopRoots Foundation is committed to using community-based, technology-enabled tools to restore dignity, promote healing, and reduce generational harm. All of our programs are offered without discrimination to build a truly supportive ecosystem for families across the U.S. , Title Volunteer Executive Assistant to Founder & Executive Director Organization LoopRoots Foundation Location Phoenix, Arizona – On-site Type Volunteer Schedule Full-time availability preferred Start Date ASAP Position Description LoopRoots Foundation is seeking a highly organized, dependable, and proactive Volunteer Executive Assistant to work directly with our Founder & Executive Director at our new Phoenix-area warehouse and operations facility. This individual will provide hands-on executive and administrative support while helping manage the many moving pieces involved in the continued growth of LoopRoots Foundation. We are looking for someone who takes initiative, communicates professionally, follows through on assignments, and can help keep the Founder & Executive Director organized and focused. Responsibilities include Managing calendars, meetings, appointments, and remindersOrganizing daily priorities and executive tasksPreparing correspondence, documents, reports, and meeting materialsAssisting with emails, phone calls, and follow-up communicationsCoordinating meetings with partners, vendors, staff, and community organizationsTracking deadlines, applications, contracts, projects, and action itemsMaintaining organized digital and physical filesTaking meeting notes and maintaining follow-up listsHelping coordinate trainings, events, travel, and community engagementsAssisting with administrative operations at the warehouseSupporting special projects and organizational initiativesHelping maintain an organized executive office and work environmentHandling confidential and sensitive information professionallyAssisting the Founder & Executive Director with day-to-day operational needs Qualifications Strong organizational and time-management skillsExcellent written and verbal communicationDependable, professional, and proactiveAbility to manage multiple prioritiesComfortable working in a fast-moving nonprofit environmentComfortable using email, calendars, documents, spreadsheets, and business softwareExecutive assistant, administrative assistant, office management, project coordination, or similar experience is preferredMust have reliable transportationMust be able to work on-site at our Phoenix-area locationMust be comfortable interacting with staff, vendors, partners, clients, and community organizationsAbility to maintain confidentiality is essential This position is currently a volunteer opportunity. As LoopRoots Foundation continues to grow, there may be an opportunity to transition into a paid Executive Assistant position based on individual performance, organizational needs, available funding, and completion of a separate employment process. Future paid employment is not guaranteed. About LoopRoots Foundation LoopRoots Foundation is a 501(c)(3) nonprofit organization providing comprehensive stabilization services to individuals and families impacted by the justice system, domestic violence, human trafficking, housing instability, and other significant barriers. Our services include transportation, housing, food access, workforce development, wellness, survivor services, youth programs, and community support. To Apply Please submit your resume and a brief introduction outlining your availability, relevant experience, and why you are interested in supporting LoopRoots Foundation.