Volunteer Coordinator

Responsibilities

• Abides by HIPAA regulations
• Captures, schedules, and assigns all service volunteers according to need/priority
• Organizes and maintains master schedule of volunteers
• Receives and screens visitors and telephone calls
• Develops relationships with department staff
• Assists in the training of service volunteers
• Reviews volunteer applications, performs reference checks, interviews volunteer applicants, and schedules orientation for all new service volunteers
• Orders supplies within budget; sets up volunteer orientation, schedules rooms, manages catering requests
• Visits ill volunteers in hospital and attends funerals when appropriate
• Maintains/updates the volunteers database, provides reporting
• Produces the Volunteer newsletter
• Maintains the volunteer database and creates reports as requested
• Functions as the Health Stream Administrator for Volunteer Services and Pastoral Support and completes the bi-weekly payroll for Volunteer Services
• Prepares, updates, and distributes the on-call chaplain schedule to chaplains and hospital staff
• Manages volunteer files and ensures they meet Joint Commission standards
• Maintains the clergy visitation database
• Maintains the log of ethics cases in the OhioHealth Ethics Case Summary System
• Performs various clerical and support duties for Volunteer Services and Pastoral Support, using computer software as appropriate, including: creating, updating, proofing, copying, editing, maintaining and filing of information and records, monthly reports, memos, letters, and other correspondence
• Maintains records related to attendance, payroll, purchase orders, etc.
• Captures meetings, provides administrative support, and assists in maintaining calendars for Manager/Director Volunteers Services and Pastoral Care

Qualifications

• High School or GED