Visitor and Office Support Specialist

Targeted salary $14.04 - $18.26 per hour, based on experience. Benefits eligible.

Schedule

Monday - Friday, 7:00 a.m. to 4:00 p.m.

About the role

The Visitor and Office Support Specialist is a key member of the K20 Center's team, providing both front-facing customer service and essential administrative support to ensure smooth daily operations. Serving as a first point of contact for visitors, staff, and external partners, the incumbent welcomes all visitors, answers incoming calls, and connects individuals with the appropriate resources while maintaining a professional and approachable office environment.

This position is ideal for a detail-oriented and organized professional who thrives in a fast-paced environment. Strong written and verbal communication skills are essential, as the role frequently involves interacting with a diverse range of stakeholders. Proficiency with Microsoft Office tools and the ability to multitask while maintaining accuracy are essential in this position. This individual plays a vital role in keeping operations running efficiently while supporting both staff and visitors with professionalism and care.

Responsibilities

• Support a wide range of administrative functions, including scheduling appointments, maintaining confidential files, preparing correspondence, and assisting with reports and communications.
• Coordinate meetings, manage office supplies and inventory, process mail, and support operational workflows.
• Oversee student employee scheduling.
• Serve as the liaison for the office and communicate with the property manager as needed.
• Provide support for travel coordination and financial processes, including arranging travel for leadership and assisting staff with system-related processes such as Concur.
• Perform occasional errands and support tasks across work sites, requiring flexibility and adaptability.

Requirements

• High School Diploma or GED.
• 24 months of office, clerical, or administrative experience.
• Valid driver's license may be required for work in certain areas for the performance of specific job duties. (Candidates assigned to locations requiring vehicle operation must possess and maintain an active, valid driver's license.)
• Hiring contingent upon a background check.

Position subject to renewal based on availability of funds. Travel may be required.