VIP Event Planner

About the role

The VIP Event Planner will assess and conceptualize clients’ needs and desires for a variety of meetings, to include internal events, VIP events, and special event planning.

Responsibilities

• Adhere to standards of operations, policies, procedures, instructions, etc.
• Maintain a complete database of accounts.
• Conduct site tours for potential wedding and catering events.
• Plan, sell, and service all groups assigned by the Senior Sales Catering Manager.
• Prepares Banquet Event Orders and Resumes, constantly planning and reviewing the group’s details and changes.
• Ensure all Confirmations, P.O.s, etc are completed and detailed.
• Follow all established Standards of Operation, policies, and procedures – generating and completing all necessary forms, correspondence, etc.
• Properly convey rate and package information within approved limits to maximize and protect our overall resort revenue yields.
• Perform in a manner that demonstrates the philosophies of Big Cedar Lodge.
• Ensure all arrangements discussed meet guest specifications.
• Promote all company properties and offer information to clients to cross sell the brand.
• Work closely with all departments such as Sales, Banquets, and Group Rooms to ensure that all details are communicated to ensure a successful guests experience.
• Compiles a list of prospective event locations; visits locations with clients and provides guidance on the final selection.
• Compiles price lists and negotiates contracts for services, dates, times, and spaces.
• Consults with clients and coordinates with staff to plan and develop event schedule, topics, and featured speakers.
• Ensures that events meet legal, safety, and health requirements and regulations; obtains necessary permits from fire and health departments.
• Coordinates transportation for guests, attendees, speakers, or other parties.
• Coordinates registration process for event participants.
• Manages all administrative duties and details associated with the event including financial operations, distribution of promotional materials, and responding to inquiries.
• Produce visuals to include power point and publisher presentations.
• Logging and filing event history details for future reference.
• Facilitating the primary point of contract for particular groups.
• Performs other related duties as assigned.

Qualifications

• High school diploma or GED
• 2 years or more related experience in sales work, management operations, or related professional area
• A safe driving record and the