VFX Coordinator-Sales

POSITION SUMMARY

POSITION RESPONSIBILITIES

REQUIRED SKILLS

Bidding Support:

• Assist in gathering project data and preparing bid documents for EPs and Producer approvals.
• Attend weekly sales calls to understand and track Sales Funnel.
• Provide data entry and updates into CRM software.
• Information Sourcing: Liaison between internal teams (line producers, department heads) to ensure clear communication and accurate bid data.
• Proofreading bids for errors, both numerical and grammatical.
• Cross checking that the BOT bid matches the client bid document.
• Monitor client communications for bidding deadlines and change orders.
• Upon Producer/EP approval send and track client responses to bids.

Required Skills:

• Organization: Ability to manage high-level, sensitive information and handle multiple projects simultaneously.
• Able to handle work calmly and productively under pressure.
• Able to work independently as required and turn in results for the next department or Producer to pick up.
• Flexible work hours given meetings across time zones.
• Familiarity with CRM tools, Hubspot preferably.
• Knowledge of Excel a must.
• Familiarity with Project Management software a bonus (Ayon, Shotgrid, Tableau).
• Interest in the technical side of film and television production.
• Social Media awareness of our Client’s IP.
• Discretion with highly sensitive IP.