Venue Logistics Coordinator

About the Role

The Venue Logistics Coordinator is responsible for organizing and following through with all logistical needs regarding signage and other related rentals at all venues as well as manage a team of volunteers to set up and break down at across all festival and conference locations.

Responsibilities

• Securing a tech center, out of which all festival and conference operations will occur during the week of Oct. 29th
• Coordinating and supervising move-in, maintenance, and move-out of the tech center, including internet set up
• Working with the Executive Assistant to fulfill City of Austin requirements
• Acquiring the necessary equipment and rental items prior to the festival including banners, signs, director's chairs, pipe and drape
• Serving as point person for any conference vendors
• Securing and managing walkies during the festival
• Assigning, programming/signing in/signing out AFF phones-mainly needed for transpo, volunteer team
• Managing and adhering to a set, pre-determined budget
• Working with the sponsorship team to ensure all sponsorship banners are properly on display and sponsor events are properly set up
• Securing the proper number of director's chairs for panels and Q&A's at various festival locations
• Adhering to all signage needs for Austin Film Festival TV Show, On Story®
• Coordinating with venues and preferred audio-visual contractor for proper timing of set up and breakdown of equipment
• Working closely with Conference team to ensure conference venues are set up in time for panels to begin
• Provide Conference team with updates on conference set up
• Coordinating all Conference water supply
• Serving as point person for any signage that needs to be created
• Securing a robust team of volunteers of 10-15 volunteers to help execute day to day load-in and outs, set up, and breakdown during the festival
• Completing Weekly Status Reports and attend weekly staff meetings
• Providing exemplary customer service
• Providing wrap up and completion materials, including inventory and invoicing

Qualifications

• Must be able to lift at least 25 lbs.
• Excellent analytical and problem solving skills
• Experience working with, communicating with and managing a team
• Excellent interpersonal skills and an ability to exercise patience
• Extensive customer service experience
• Ability to prioritize/delegate in high stress, high volume situations and deal with last minute changes
• Prior attendance to Austin Film Festival is a plus

Application Materials

• Current resume with at least three references
• Cover letter

Only applications on our official portal will be considered: https://austinfilmfestival.com/about/get-involved/job-opportunities/