Vendor & Procurement Specialist Consultant

Job Responsibilities

• Conduct a comprehensive assessment of vendor invoicing, accounts payable coordination, contract administration, and procurement processes to identify operational gaps and opportunities for improvement.
• Document current-state workflows, stakeholder roles, systems, internal controls, and reporting mechanisms to support process optimization initiatives.
• Develop a future-state Vendor Financial Management and Procurement Operating Model, including governance structures, roles and responsibilities (RACI), service levels, key performance indicators (KPIs), and standard operating procedures (SOPs).
• Support day-to-day vendor financial management activities, including requisition and shopping cart creation, purchase order tracking, invoice verification, reconciliation, payment coordination, and budget compliance.
• Develop and maintain dashboards and reports to monitor procurement activities, invoice processing, operational performance, and key metrics.
• Cook up with Finance, Procurement, Legal, Risk Management, vendor owners, and business units to ensure efficient vendor management and procurement operations.
• Afford existing procurement, contract management, and vendor management technologies, identifying opportunities to improve Source-to-Contract (S2C) and Procure-to-Pay (P2P) processes through automation and digital solutions.
• Develop business requirements, evaluation criteria, and supporting documentation for Requests for Information (RFIs), Requests for Proposals (RFPs), and technology assessments.
• Establish standardized procurement governance frameworks, including workflows, templates, trackers, documentation repositories, reporting processes, and compliance mechanisms.
• Support implementation of new operating models, facilitate knowledge transfer activities, and deliver training to ensure successful adoption of improved procurement and vendor management practices.
• Perform other related duties as assigned.

Required Qualifications, Capabilities, and Skills

• Advanced university degree (Master's degree or equivalent) in Procurement, Supply Chain Management, Business Administration, Finance, or a related field is required. A first-level university degree with relevant experience may be accepted in lieu of an advanced degree.
• A professional certification in Procurement or Supply Chain Management (e.g., CIPS, CPSM, or equivalent) is highly desirable.
• Demonstrated experience in vendor financial management, procurement operations, contract administration, or procure-to-pay processes is required.
• Experience conducting business process assessments and developing operating models, governance frameworks, and standard operating procedures is highly desirable.
• Experience supporting vendor invoicing, purchase orders, invoice reconciliation, payment coordination, and procurement compliance is required.
• Experience developing dashboards, reports, and key performance indicators to monitor procurement and vendor management activities is desirable.
• Knowledge of Source-to-Contract (S2C), Procure-to-Pay (P2P), contract lifecycle management, and vendor management processes is required.
• Experience evaluating procurement technologies and preparing business requirements, RFIs, or RFP documentation is desirable.
• Demonstrated ability to coordinate effectively with cross-functional stakeholders, including Finance, Procurement, Legal, Risk Management, and business units.
• Strong analytical, organizational, communication, and problem-solving skills with exceptional attention to detail.

Benefits

• The opportunity to support the Office of Investment Management of the United Nations Joint Staff Pension Fund in strengthening procurement operations and vendor financial management.
• Experience leading process improvement, governance, and operational transformation initiatives within a global investment organization.
• Exposure to procurement modernization, technology assessment, and automation projects supporting enterprise-wide operations.
• Work within a collaborative, multicultural, and mission-driven international environment with flexible remote work arrangements.

Work Location

New York, with flexible remote arrangements available. Preference will be given to candidates currently based in New York.

Expected Duration

12 months

Total Remuneration

USD 8,000 – 10,400 (monthly)