Vendor Management Specialist

About the Role

As a Vendor Management Specialist at WaterBridge, you will become a pivotal part of our team, making significant contributions to our vendor and supplier accounts. This role oversees all vendor and supplier requests and account maintenance, working closely with multiple departments and management.

Responsibilities

• Collect vendor data and documentation from approved vendors and integrate the vendor in Workday.
• Validate banking details and enroll the supplier with ACH payments.
• Validate Tax Registration numbers.
• Provide suppliers with internal documentation for customer onboarding.
• Assist the legal team with executing agreements.
• Identify high-risk vendors and ensure they comply with high-risk regulations.
• Process vendor change requests such as contact and banking information.
• Clean the Vendor Master file (making notations on inactive vendors with no activity within the last 18 months).
• Verify Insurance Certificates, expiration, and collect information if expired or missing.
• Analyze vendor records to identify duplicate vendors and/or vendors with incomplete information.

Requirements

• High school diploma or GED (Associate’s or college degree preferred).
• Thrives in a fast-paced environment and can manage multiple projects at the same time.
• Collaborates effectively and frequently with office and field team members, leaders, and vendors.
• Strong organizational skills.
• Highly detail-oriented.
• Excellent problem-solving skills and good time management to balance competing priorities and deadlines.
• Ability to switch focus quickly when urgent needs arise.
• Strong verbal and written communication skills.
• Proficient in project management, analytics, Excel, Word, Adobe Pro (editing, redacting, preparing, and creating documents).
• Experience with Workday, OSV, and Veriforce is strongly preferred.
• At least 3 years of Vendor Management experience within any industry is strongly preferred.

Schedule

• Full-time position.
• Shift includes standard work week with half day Fridays: Monday – Thursday (9 hours) & Friday (4 hours).
• Hybrid position, with the flexibility to work remotely.

Position Location: Houston, TX

Benefits

• Medical, Dental, Vision, & Prescription Drug Coverage
• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match
• Flexible Paid Time Off
• And many other benefits not listed here

About Us

The WaterBridge group of companies is a fast-paced and growing organization. Our business lines include produced water handling and recycling, land management, and environmental solutions. Our employees provide essential services to unlock sustainable American energy production every day, and we are continually seeking dedicated individuals who thrive on both creativity and challenge to be a part of our team. We pride ourselves on our strong commitment to our employees and for creating a workplace where employees feel genuinely valued and connected.

WaterBridge has been leading the emergence and evolution of the midstream water sector since 2015, backed by our strong core values and operational excellence. We own and operate permanent, integrated water infrastructure networks to address the long-term produced water management requirements of E&P companies.

Core Values

• Safety: Safety is important. We demand a personal commitment at all levels within the organization. Everyone has the right and responsibility to speak up and stop any unsafe work being performed.
• Teamwork + Collaboration: We work with humility and courage to be a team player. We define success by contribution and not competition. We consider the impact we have on others before we act.
• Integrity + Trust: We honor our commitments. We demonstrate a propensity to trust and act in the very best interest of all. We do not tolerate dishonesty or intimidation.
• Authentic Communication: We are honest and respectful. We genuinely listen to each other and encourage healthy debate. We do not spin the truth, have hidden agendas, or hide information.
• Accountability for Results: We hold ourselves accountable and take responsibility for results, regardless of outcome. We learn from our mistakes, encourage feedback, and increase our capabilities. We do not overpromise or underdeliver.
• Entrepreneurial Innovation: Everyone is a leader: we “think big” in everything we do and encourage new ideas. We strive for continuous improvement and encourage responsible risk-taking. We do not play it safe due to complacency.