Vendor Invoice Control Administrator (NJUS)

Tasks and Responsibilities

• Researches, collects, and analyzes customer and intercompany domestic/international flight service invoices pertaining to catering, ground, international fee and fuel invoices to ensure invoiced expenses comply with contractual and/or financial guidelines; approves or rejects invoices per contract requirements.
• Prepares detailed quality audit reports to identify, investigate, and resolve data integrity issues. Follows-up with vendors regarding billing discrepancies. Ensures appropriate adjustments and credits are processed. Triages expense reconciliation issues with management and other business unit liaisons; applies dispute resolution techniques as needed.
• Develops and maintains constructive relationships with internal/external business partners. May partner with Operations business unit liaisons to provide invoice analysis data in support of developing bid proposals for contract and supplier agreement negotiations.
• Prepares reports to provide Owners and invoicing history. Generates ad hoc reports as needed to determine invoicing trends and perform quality reviews. Provides recommendations to management and sales regarding vendor account cost saving opportunities.
• Collaborates with IT to ensure vendor profile information, payment processes and/or policy change requests are made. Participates in contract, product, and policy update briefings. Performs other duties as assigned.

Requirements

Understanding of basic invoicing practices, processes, and procedures
Some knowledge of financial analysis, invoice statements, basic accounting practices preferred
Ability to understand contract language as it relates to invoices
Familiarity with aviation vendor invoice processing and regulatory requirements (i.e. FAA, IRS, Sarbanes Oxley)
Verbal and written communication skills needed to interact effectively with both internal and external customers
Ability to build and manage professional relationships with external customers
Ability to partner with internal department liaisons to recommend and/or implement solutions
Proficient in analyzing invoice data to provide advice and make recommendations based on results
Efficient in operating personal computer and business software

Qualifications

Normal work office environment. Standard work hours may be required to adjust work hours as needed

Benefits

• Medical, Dental, and Vision
• Healthcare Advocacy
• Employee Assistance Program
• Flexible Spending Accounts
• Health Savings Account with annual employer contribution
• Wellness Programs & Discounts
• Paid Time Off
• Parental Leave of Absence
• Life and Accident Insurance
• Voluntary benefits (financial protection plans)
• 401(k) plan, with 67% of every dollar you contribute matched by NetJets
• Short and Long-Term Disability
• Legal Plan
• Identity Theft Protection Plans
• Pet Insurance