Vendor Coordinator

This is a full-time, 100% remote position open to candidates throughout the United States.

About the role

Fly My Group is hiring a Vendor Coordinator to work across group airfare, airline reservations, ticketing, schedule changes, group traveler support, account service, and travel operations. This role is centered on coordinating vendor records, requests, timelines, documentation, and routine follow-up.

Responsibilities

• Maintain accurate vendor contact, service, document, status, and follow-up information.
• Coordinate routine requests, quotes, documents, approvals, schedules, or service updates with vendors.
• Track pending vendor actions, deadlines, renewals, missing documents, and unresolved issues across group airfare and traveler operations.
• Prepare vendor summaries, comparison files, status reports, or supporting documentation for the Fly My Group team.
• Route contract, pricing, compliance, or performance issues to the appropriate internal owner while supporting group airfare and traveler operations.
• Maintain organized vendor files and document key communications and decisions.

Requirements

• Strong organization, communication, follow-up, and recordkeeping skills.
• Comfort using spreadsheets, vendor systems, email, shared documents, and task-management tools.
• Ability to track multiple vendors, deadlines, and open requests accurately.
• Professional written communication and good escalation judgment.
• Strong attention to documentation and confidential business information.
• A pre-employment background check is required.

Pay

$52,000 - $59,000 per year