Vendor Coordinator

About the role

Draftomat is looking for a Vendor Coordinator to contribute to customer service, scheduling, gardening and landscape-related operations, order coordination, project support, and vendor administration. You will coordinate vendor records, requests, timelines, documentation, and routine follow-up while working with the teams responsible for this area. The role is full time and 100% remote, open to candidates throughout the United States.

Responsibilities

• Maintain accurate vendor contact, service, document, status, and follow-up information.
• Coordinate routine requests, quotes, documents, approvals, schedules, or service updates with vendors.
• Track pending vendor actions, deadlines, renewals, missing documents, and unresolved issues across customer scheduling and service operations.
• Prepare vendor summaries, comparison files, status reports, or supporting documentation for the Draftomat team.
• Route contract, pricing, compliance, or performance issues to the appropriate internal owner while supporting customer scheduling and service operations.
• Maintain organized vendor files and document key communications and decisions.

Requirements

• Strong organization, communication, follow-up, and recordkeeping skills.
• Comfort using spreadsheets, vendor systems, email, shared documents, and task-management tools.
• Ability to track multiple vendors, deadlines, and open requests accurately.
• Professional written communication and good escalation judgment.
• Strong attention to documentation and confidential business information.
• A pre-employment background check is required.

Pay

$52,000 - $59,500 per year

Schedule

• Full Time
• 100% Remote — United States