Vehicle Acquisition Clerk

About the role

We are looking for a meticulous and resourceful Vehicle Acquisition Clerk to support our rental fleet operations in Rochester, New York. In this Contract to permanent position, you will play a key role in managing vehicle registrations, documentation, and operational processes to ensure our fleet is ready for rental use. This is an exciting opportunity to join a dynamic team in the rental and leasing services industry while contributing to the smooth operation of our business.

Responsibilities

• Process and renew vehicle registrations, ensuring all plates, decals, and documents are up-to-date.
• Collaborate with branches to fulfill requests for expired plates and coordinate with the central office for timely renewals.
• Maintain accurate records of vehicle titles and documentation to track fleet compliance.
• Oversee the preparation and distribution of renewal materials, including plates and registration stickers, to rental offices.
• Facilitate the intake of newly purchased vehicles, including inspection and documentation signing.
• Manage the installation and financial processing of fleet vehicles for daily and truck rental operations.
• Handle vehicle payments using PeopleSoft and communicate financial needs to the business management team.
• Coordinate the transfer of documents between cities and administrative offices to support operational continuity.
• Provide courteous and prompt communication with internal teams and branch personnel to address inquiries and concerns.

Qualifications & Skills

• Proficiency in data entry with a strong attention to detail and accuracy.
• Demonstrated problem-solving skills, particularly in operational or logistical challenges.
• Familiarity with fleet vehicle management processes and requirements.
• Experience using Microsoft Excel for data tracking and reporting.
• Strong organizational skills to maintain and manage vendor files and other administrative records.
• Ability to work collaboratively and communicate effectively with team members and other departments.
• Prior experience in an administrative or clerical role, preferably within the rental or leasing industry.

Benefits

• Medical, vision, and dental insurance
• Life and disability insurance
• Company 401(k) plan