Vegetation Management Accounts Payable & Financial Operations Analyst
Key Job Information
The Vegetation Management Accounts Payable & Financial Operations Analyst serves as the primary financial operations resource supporting approximately $110 million in annual contractor and vendor expenditures across one of the company's largest contractor-driven operational programs.
Key Responsibilities
Review, validate, and process high-volume contractor and vendor invoices. Ensure invoices are accurately coded, supported by appropriate documentation, and comply with contractual and accounting requirements.
Investigate and resolve invoice discrepancies, accounting errors, payment issues, and system exceptions.
Partner with Accounts Payable, Accounting, Supply Chain, IT, contractors, and vendors to resolve complex invoice processing challenges.
Process accruals, check requests, and other non-standard payment transactions.
Support monthly and year-end financial close activities.
Create, maintain, and modify purchase orders supporting Vegetation Management operations. Process purchase order change orders, including funding increases, contract amendments, scope modifications, and rate updates.
Maintain purchase order balances and proactively identify funding needs. Ensure purchase orders align with budgets, contracts, accounting requirements, and operational needs.
Communicate purchase order updates and requirements to contractors and business partners.
Support contractor compliance with invoicing and payment requirements. Research and resolve contractor payment concerns in a timely manner.
Track departmental spending and contractor expenditures across multiple operational programs. Prepare spend reports, accrual reports, invoice tracking reports, and other financial analyses for leadership.
Conduct financial research and analysis to support budget management and operational decision-making. Assist leadership with ad hoc reporting requests and financial data analysis.
Utilize Coupa, ERP systems, Quickbase, Microsoft Excel, and other business applications to manage financial transactions and operational workflows. Maintain invoice tracking systems, financial databases, and reporting tools. Identify and implement process improvements that enhance efficiency, accuracy, and payment processing.
Maintain departmental financial records and documentation. Coordinate utility billing, irrigation invoices, backflow testing invoices, and related operational requests. Support purchasing activities, P-Card transactions, office supply procurement, and operational requests. Assist with departmental communications, reporting, and administrative support functions as needed.
Education / Experience
Bachelor’s degree in Accounting, Finance, Business Administration, or a related field, or equivalent combination of education and experience.
Two or more years of experience in accounts payable, accounting support, financial operations, procurement support, or related business functions.
Experience processing high-volume invoices and managing purchase orders.
Experience supporting contractor-based operations, utility operations, construction, vegetation management, or field service organizations.
Experience with Coupa, ERP systems, Quickbase, SAP, or similar financial platforms.
Advanced proficiency with Microsoft Excel and financial reporting tools.
Cognitive Level
Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.
Ability to adhere to set response times, deadlines and time-sensitive tasks.
Ability to follow accuracy standards.
Ability to follow through on decision-making tasks.
Ability to interact effectively and collaboratively within a team environment.
Ability to communicate and problem solve when under stress.
Ability to respond and adapt to frequent change.
Ability to accept and demonstrate self-awareness when provided constructive feedback.
Ability to discern feedback and acknowledge ownership of areas of improvement.
Ability to avoid future mistakes by applying reasonable skills to new but similar work situations or tasks.
Ability to successfully collaborate with peers, managers and others within the organization.
Demonstrates sound memory.
Ability to process new information to be applied consistently to work tasks.
Schedule/Attendance
Daily within service territory - Frequently (at least once a week or more)
Overnight inside/outside the service territory - Occasionally (one to two times a month or less)
Computer use (use computer regularly for entire work shift)
Physical, Cognitive, And Work Environment Requirements
This position requires strong analytical skills, sound judgment, and exceptional attention to detail while processing large volumes of financial transactions, purchase orders, change orders, and contractor invoices.
The successful candidate must be able to manage multiple priorities, meet deadlines, research and resolve discrepancies, and communicate effectively with internal and external stakeholders.
The role requires regular use of a computer and financial systems for extended periods while reviewing detailed invoice documentation, spreadsheets, contracts, and financial reports.
Candidates must be able to maintain a high degree of accuracy while processing complex invoices containing thousands of billing line items.
This position is primarily performed in an office or hybrid work environment and requires frequent interaction with contractors, vendors, field personnel, leadership, and business partners across the organization.
Regular, reliable, and predictable attendance is an essential function of the position.
The successful candidate must be able to adapt to changing priorities and support critical business and operational needs.
As part of a utility organization, this position may require occasional extended work hours, schedule flexibility, and support outside of normal business hours during storms, wildfire events, emergency response activities, system outages, month-end close activities, or other business-critical situations.
Total Compensation
Actual total compensation, including a performance based incentive bonus, is commensurate with experience, skills, qualifications, education, training, and internal equity. PGE believes in rewarding dedicated performance. We provide a total rewards package that is designed to reward your contributions to the company, and, at the same time, support your well-being and professional development, both now and into the future. To find out more, click here.