VDOT Project Manager 1

About the role

Provide project coordination and Agile support for VDOT technology initiatives. This role assists Delivery manager with planning, documentation, reporting, and facilitation of Agile ceremonies.

Responsibilities

• Support VDOT project planning activities, including maintaining project schedules, sprint plans, task lists, and work breakdown structures.
• Assist with Agile ceremonies (daily standups, sprint planning, sprint reviews, retrospectives) and help ensure teams follow Agile practices.
• Update and maintain Agile boards (Azure DevOps) including user stories, tasks, acceptance criteria, and sprint progress.
• Prepare project and team documentation such as meeting minutes, status reports, risk and issue logs, change requests, and project artifacts required by COV PMD standards.
• Coordinate meetings, prepare agendas, track action items, and follow up with team members to ensure timely completion.
• Support project and sprint monitoring, escalating risks, blockers, or delays to senior PMs, Scrum Masters, or Product Owners.
• Maintain project repositories, SharePoint sites, and documentation libraries in accordance with VDOT and Commonwealth governance requirements.
• Assist with stakeholder communication, gathering updates, clarifying requirements, and supporting project deliverables.
• Perform basic data analysis to support reporting, dashboards, and decision-making.
• Ensure compliance with VDOT ITD processes, COV ITRM standards, and CAI engagement expectations.
• Provide general administrative and logistical support to project and Scrum teams.

Knowledge, Skills, And Abilities

• Understanding of project management principles, Agile methodologies (Scrum, Kanban), and the project lifecycle.
• Experience with Agile concepts such as user stories, acceptance criteria, sprint velocity, burndown charts, and team capacity.
• Ability to facilitate Agile ceremonies and supporting Scrum team operations.
• Strong organizational and time-management skills with the ability to manage multiple priorities in a structured environment.
• Clear written and verbal communication skills, including the ability to prepare concise documentation and status updates.
• Basic analytical skills with the ability to gather, interpret, and present information.
• Proficiency with Microsoft Office, SharePoint, Teams, and Agile tools such as Azure DevOps.
• Ability to work collaboratively with cross-functional teams, business partners, and technical staff.
• Attention to detail and commitment to accuracy in documentation and reporting.
• Ability to follow established VDOT and Commonwealth processes and seek guidance when encountering unfamiliar situations.
• Willingness to learn and grow in both traditional and Agile project management disciplines.

Minimum Requirements

• Information Technology, Project Management, or related field; equivalent experience may be considered.
• 2-5 years of experience supporting projects, Agile teams, or administrative operations.
• Exposure to Agile methodologies through coursework, training, or hands-on experience.
• Experience using standard office software and collaboration tools.

Preferred Qualifications

• Experience with Tolling environment.
• Certified Scrum Master (CSM), Scrum Foundations, or equivalent Agile certification.
• CAPM or other entry-level project management certification.

Required/Desired Skills

• Experience supporting projects, Agile teams, or administrative operations – Required – 3 Years
• Certified Scrum Master (CSM), Scrum Foundations, or equivalent Agile certification – Highly desired – 5 Years
• Ability to analyze and document business and systems processes – Desired – 5 Years
• Experience with Tolling environment – Required – 1 Year