Utility Services Office Assistant (Fall)

About the role

The University of Oklahoma is seeking a dependable and motivated Student Office Assistant to provide administrative support while gaining valuable professional experience in a collaborative office environment. This position offers an excellent opportunity for students to develop organizational, customer service, and workplace communication skills.

Responsibilities

• Perform data entry and maintain office records
• Answer phone calls, take messages, and direct inquiries
• Operate office equipment, including computers, copiers, and scanners
• Open, sort, and prepare incoming and outgoing mail
• Make copies and assist with document preparation
• Maintain filing systems and organize records
• Coordinate appointments, meetings, and small office events
• Assist with communication and coordination between departments
• Type correspondence, reports, and other documents
• Run occasional campus errands and provide general office support
• Perform other duties as assigned

Required Education and Experience

• Must be enrolled in the term as a student at the University of Oklahoma
• Hiring contingent upon verification of current student status
• Performing data entry
• Operating standard office machines – computers, copiers, scanners, etc.
• Answering phone calls and routing or taking messages
• Running errands
• Opening, routing and preparing incoming and outgoing mail
• Making copies
• Maintaining filing systems and records
• Coordinating/scheduling small office events
• Coordinating appointments and meetings
• Coordinating with other departments
• Typing documents, reports and correspondence
• Performing other related duties as assigned
• Ability to perform basic math functions; basic computer skills
• Basic functions in Microsoft products

Department Preferences

• Currently enrolled as a student at the University of Oklahoma
• Strong organizational and time-management skills
• Excellent verbal and written communication abilities
• Basic proficiency with Microsoft Office applications
• Ability to work independently, manage multiple tasks, and maintain confidentiality