Utility Project Coordinator

This is a contract position based in Orlando, FL, with a fully remote work arrangement.

About the role

Coordinates contractor job scope work including permits, access, or ROW agreements where applicable. Maintains all trackers and Site Tracker to ensure up-to-date project documentation. Creates folders and collects all necessary documentation to prepare and send Notice-to-Proceed (NTP) packages to contractors. Ensures the schedule, budget, and details of tasks are well organized. Distributes design prints and other necessary working documents. Coordinates all customer implementation activities, including site walk-throughs.

Serves as the point of contact and coordinator with public works personnel, developers, commercial customers, building owners, and utilities on joint trench projects. Performs project closure tasks, including reconciling assets and generating reports to ensure proper project completion. Assists with locating contractors for building issues and confers with Construction department employees to outline work plans and assign duties.

Helps direct and coordinate activities of project personnel to ensure projects progress on schedule and within budget. Reviews status reports and modifies schedules or plans as needed. Prepares project reports for management review. Works with internal teams to ensure smooth transitions of contracts, agreements, and project expectations. Assists with proposal and quote development, including initiating, analyzing, and comparing vendor quotes. Maintains accurate information in systems and project databases, and fosters vendor relationships to optimize service execution. Supports the Construction team in meeting milestones and project-specific requirements, including customer invoicing. Performs other duties as assigned.

Responsibilities

• Coordinate contractor job scope, permits, access, or ROW agreements.
• Maintain and update all project trackers, including Site Tracker.
• Create folders and collect documentation for NTP packages.
• Ensure project schedules, budgets, and details are well organized.
• Distribute design prints and necessary working documents.
• Coordinate customer implementation activities, including site walk-throughs.
• Serve as the point of contact for public works, developers, customers, and utilities on joint trench projects.
• Close projects in the database, reconcile assets, and generate closure reports.
• Assist with locating contractors for building issues.
• Outline work plans and assign duties to project personnel.
• Direct and coordinate project activities to ensure on-schedule and on-budget progress.
• Review and modify status reports and project schedules as needed.
• Prepare project reports for management review.
• Ensure smooth transitions of contracts, agreements, and project expectations.
• Assist with proposal and quote development, including vendor quote analysis.
• Maintain accurate information in systems and project databases.
• Build and maintain vendor relationships to optimize service execution.
• Support the Construction team in meeting milestones and invoicing customers.

Requirements

• Proficiency in Excel, reading system maps, PDF drawings, and construction drawings.
• Experience working on a project team and managing milestone execution.
• Self-motivated problem solver with the ability to balance multiple projects and priorities.
• Strong verbal and written communication skills.
• Organized, detail-oriented, and personable.
• Positive attitude and willingness to learn and grow in the position.

Skills

• Project coordination
• Outside plant construction
• Fiber optic cable installation and management

Pay

The pay range for this position is $25.00 - $32.00 per hour.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include specific elections, plan, or program terms. If eligible, benefits for this temporary role may include:

• Medical, dental, and vision insurance
• Critical Illness, Accident, and Hospital insurance
• 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available)
• Life Insurance (Voluntary Life & AD&D for employee and dependents)
• Short-term and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation, or Sick Leave)