Utility Coordinator/Admin Assistant

Essential Duties And Responsibilities

• Supplies administrative support services to the Maintenance staff and assumes the role as an administrative liaison with internal and/or external sources.
• Performs routine office or clerical support tasks according to well-established procedures.
• Composes routine correspondence, prepares routine reports, schedules meetings or appointments, screens and directs incoming calls, provides information, maintains files, or transcribes dictation.
• Prepares documents using Microsoft applications; formats, proofs, edits for errors.
• Aid Project Supervisor on the data entry of the inventory tracking database.
• Affirm regular visits to all ITS storage locations under this Contract; Monitor stock level at all storage locations Ensure all storage locations are well kept and organized.
• Support the Contractor’s Project Manager, Lead Operations Supervisor and technicians with inventory and warehouse duties including but not limited to spare parts inventory, MIMS ID/barcode assignment, parts procurement, parts tracking and replenishing, Return Material/Merchandise Authorization (RMA) processing.
• Perform other tasks assigned by the Department.

Experience Required

• Two (2) years of experience in a position of similar requirements or equivalents.
• Understanding of office principles.
• Good interpersonal and telephone skills.
• Communicate in English clearly and concisely, both orally and in writing.
• High level of skill in the use of all Windows based applications.
• Ability to write meeting minutes and file all materials based on ISO 9001 standards.
• Ability to coordinate real time activities and priorities.
• Proficiency of all office-related equipment.

Education Required

• A high school diploma from an accredited high school.
• Technical coursework in related fields is preferred.

Reports To

ITS Maintenance Supervisor

Competencies

• Oral and written communication skills.
• Ability to work as part of a team.
• Commitment to perform tasks in a safe manner.
• Maintain high quality standards.