Utility Bill Payment & Monitoring Coordinator

About the role

We're looking for a detail-oriented, well-organized individual to manage utility bill payment and consumption monitoring across our property portfolio. This is an on-site contract role suited to someone who works accurately and independently, catches discrepancies before they become problems, and keeps clean records. Contract term: 3–5 months with potential for contract-to-hire. Location: on-site at 8901 Gaylord Drive, Suite 100, Houston, TX 77024.

Responsibilities

• Receive, review, and process utility invoices (electric, gas, water, waste) for all properties
• Verify charges against prior billing periods and flag unusual spikes, duplicate charges, or billing errors
• Schedule and process payments on time to avoid late fees and service interruptions
• Maintain accurate tracking records of accounts, meter numbers, rate plans, and payment history
• Monitor consumption trends and report irregularities to management
• Work with utility providers on billing disputes, account changes, and service transfers for move-ins and move-outs
• Reconcile utility records with accounting and provide monthly summaries
• Keep digital filing organized and current

Requirements

• Strong attention to detail and comfort working with numbers
• Excellent computer skills, including Excel or Google Sheets, email, and online utility and banking portals; experience with property management or accounting software is a plus
• Highly organized, with the ability to manage recurring deadlines across multiple accounts
• Able to work independently with minimal supervision
• Clear written communication for dealing with utility providers
• Previous experience in accounts payable, bookkeeping, or utility administration preferred but not required