USB Executive Assistant

About the role

The New York City Taxi and Limousine Commission (TLC) regulates for-hire transportation in New York City, overseeing taxis, street hail liveries, high-volume for-hire services (Uber, Lyft), black cars, luxury limousines, livery vehicles, commuter vans, and paratransit vehicles. The agency manages a transportation ecosystem serving nearly 1 million riders daily and is guided by three core priorities: Driver and Passenger Dignity, Corporate Accountability, and a Transportation System that Works Together. The Uniformed Services Bureau (USB) ensures public safety through uniformed Peace Officers and Inspectors. The Executive Assistant to the Deputy Commissioner for USB provides administrative and operational support, acts as a point of contact for stakeholders, and liaises with senior management on special projects. Work location: College Point, NY.

Responsibilities

• Manage the Deputy Commissioner's calendar, including scheduling meetings and ensuring all necessary materials are prepared in advance
• Attend and actively participate in meetings, recording minutes, and distributing follow-up actions
• Prioritize and respond to incoming correspondence, calls, and emails of a sensitive or confidential nature, determining the most effective course of action
• Assist in arranging, coordinating, and implementing events
• Organize and track the recruitment and onboarding process for Cadets and non-uniformed staff
• Prepare spreadsheets, PowerPoint presentations, letters, memos, and other correspondence for internal and external audiences
• Complete special projects and ad hoc assignments as needed

Qualifications

Candidates must be reachable on the Principal Administrative Associate civil service list to apply.

• A baccalaureate degree from an accredited college and two years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
• An associate degree or 60 semester credits from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described above; or
• A four-year high school diploma or its educational equivalent approved by a state’s department of education or a recognized accrediting organization and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described above; or
• Education and/or experience equivalent to the above options.

However, all candidates must possess the one year of administrative or supervisory experience as described in the first option. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3 years.