(USA) Executive Assistant
This role supports leadership by managing complex calendars, coordinating projects, and organizing business-related events with minimal supervision. The position requires effective communication, administrative expertise, and the ability to anticipate and prioritize needs to optimize leadership time. Responsibilities include handling confidential information, preparing reports, managing expense processes, and serving as a liaison for associates and guests.
About the team
The Executive Assistant supports the end-to-end field and club operations for Sam’s Club People Leadership Team. This team coordinates complex schedules, manages communications, and facilitates efficient operations to enable leadership success. They collaborate across departments to organize events, handle administrative tasks, and provide critical business data management. The team values clear communication, process improvement, and proactive problem-solving to support organizational goals.
Responsibilities
- Coordinate and schedule projects, events, and meetings with minimal supervision, ensuring efficient use of resources and timelines.
- Manage calendars for leadership and teams, prioritizing appointments and anticipating preparation needs.
- Draft, review, and send communications on behalf of leadership, maintaining professionalism and accuracy.
- Compile, forecast, and reconcile financial and business data, creating reports and identifying risks.
- Serve as a liaison for associates and guests, facilitating information flow and resolving requests.
- Support process improvements and organizational changes by applying business knowledge and best practices.
- Maintain confidentiality and compliance with company policies and ethical standards.
Requirements
- Proven experience in calendar management and coordinating complex schedules with minimal supervision.
- Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently.
- Excellent communication skills, including drafting and editing professional correspondence for leadership.
- Proficiency in administrative support functions such as travel arrangements, expense reporting, and office administration.
- Ability to gather, analyze, and report business and financial data accurately using reporting tools.
- Demonstrated capability to build relationships and collaborate effectively with stakeholders.
- Commitment to maintaining confidentiality and adhering to company policies and ethical standards.
Qualifications
- Bachelor’s degree in Business, Operations, or related field OR 2 years’ experience in field, administration, operations, or related area.
- Preferred: Proficiency in Microsoft Office.
Benefits
- Health benefits including medical, vision, and dental coverage.
- Financial benefits including 401(k), stock purchase, and company-paid life insurance.
- Paid time off including PTO, parental leave, family care leave, bereavement, jury duty, and voting leave.
- Short-term and long-term disability coverage.
- Company discounts.
- Military Leave Pay.
- Adoption and surrogacy expense reimbursement.
- Live Better U education benefit program covering tuition, books, and fees for high school completion, bachelor’s degrees, English Language Learning, and short-form certificates.
Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change.
Pay
The annual salary range for this position is $45,000.00 - $80,000.00. Additional compensation includes annual or quarterly performance bonuses and Regional Pay Zone (RPZ) adjustments based on location.
Primary Location: 2101 Se Simple Savings Dr, Bentonville, AR 72712-4304, United States of America