US Payroll Specialist

About the role

The Payroll team at Aeris plays a critical role in ensuring every employee is paid accurately, on time, and in full compliance with all federal and state regulations. Payroll accuracy directly impacts employee trust, satisfaction, and the company’s ability to scale smoothly.

Responsibilities

• Process bi-monthly US payroll accurately and on time
• Ensure compliance with all federal, state, and local payroll regulations
• Manage and reconcile 401(k) contributions, funding, and audit support
• Respond to employee payroll questions with a high level of service
• Support year-end payroll activities, including W-2 preparation and submission
• Aid in payroll audits and process improvements
• Collaborate with HR, Finance, and external vendors as needed

Requirements

• Hands-on experience processing US payroll
• Working knowledge of: Multi-state payroll requirements, Year-end processes (W-2s, reconciliations)
• Strong attention to detail and organizational skills
• Clear and professional communication skills
• Willingness to learn complex regulations and new systems

Qualifications

• Experience with Rippling (nice to have, not required)
• Payroll certification and/or college education
• Exposure to 401(k) administration

Skills

• Hands-on experience processing US payroll
• Working knowledge of: Multi-state payroll requirements, Year-end processes (W-2s, reconciliations)
• Strong attention to detail and organizational skills
• Clear and professional communication skills
• Willingness to learn complex regulations and new systems

Benefits

• Stability and long-term development
• Opportunity to work closely with a highly experienced global payroll leader
• Opportunity to gain exposure to EMEA payroll operations

Pay

The Pay Range For This Role Is 55,000 - 65,000 USD per year (Chicago)

Schedule

Location & Reporting: Chicago, IL only (no remote or alternate locations)

This role does not manage others

Reports to an EMEA-based payroll leader