US Payroll & Logistics Specialist

About the role

The US Payroll and Logistics Specialist processes multi-state payroll for hourly and salaried US employees and contractors through ADP Workforce Now software, including calculations related to final pay, new hire pays, PTO payouts, and cost-of-living allowances. The position also assists with registering Company vehicles, maintaining maintenance and insurance records, and filing all reports necessary for DOT compliance.

Responsibilities

• Complete bi-weekly payroll for hourly and salaried US employees and contractors.
• Assist with bi-weekly payroll invoicing for JV partners and other stakeholders.
• Assist with calculations involving final pay, new hire initial pay, PTO payouts upon termination, cost-of-living allowances, bonuses, etc.
• Complete registration of Company vehicles with DMV and maintain records for timely renewal.
• Maintain Company vehicle insurance records.
• Maintain Company vehicle maintenance records.
• Process and file DOT and other required reports including but not limited to: Monthly Weight-Mile tax reports, Quarterly IFTA returns, Annual renewal of IFTA and IRP licenses, Annual filing for Form 2290 for HVUT.
• Assist with out-of-pocket expense reimbursements.
• Assist with special projects as assigned.

Requirements

• Experience with processing manual payroll
• Experience with ADP Workforce Now and Workforce Manager
• Experience with payroll taxes and the application of payroll laws
• Experience with a vehicle maintenance and registration program
• Experience with processing vehicles with DMV
• Proficient in Microsoft Office Programs (Excel, Word, Outlook)
• Knowledge of DOT regulations that apply to Oregon and the US
• Excellent communication skills, attention to detail, meticulous record keeping
• Strong customer service skills for developing and maintaining effective working relationships with all internal and external stakeholders
• Proven ability to aggregate and analyze information and data for effective problem solving, and to utilize sound judgement
• Strong time management skills and ability to manage multiple demands and competing priorities
• Enjoys a challenging environment, researching, and continuous learning

Qualifications

• Minimum of a college-level education with a focus in Finance, Business, or Accounting
• 5+ years of progressive US payroll experience including multi-state payroll laws
• 3+ years of Finance/Accounting experience
• 1+ year(s) experience with DMV and vehicle maintenance records

Benefits

• Competitive market wage
• Supportive team environment