US Office Manager
About the role
New York is our first US office as we grow the Oner Active presence in the US. It's essential that the New York office looks, feels and runs like an extension of our London HQ, the same design language, the same energy, the same culture, so that anyone walking into either office feels like they're in the same company.
Responsibilities
Partnering with our London team and US realtor to assess shortlisted spaces on the ground, against our brand, culture and capacity needs
Project-managing the office fit-out from empty space to move-in ready, on a lean, cost-conscious budget
Sourcing and managing local contractors, furniture suppliers and tradespeople to deliver the build-out
Setting up all core office infrastructure - internet/telecoms, security and access systems, furniture installation and signage
Establishing vendor and supplier relationships in New York (cleaning, maintenance, security, IT)
Ensuring the space meets local health, safety and building compliance requirements before launch
Running the smooth day-to-day running of the office environment
Maintaining a clean, organised, and professional workspace
Managing ordering and restocking of office consumables and supplies
Proactively identifying and addressing operational issues
Facilitating vendor and supplier management
Acting as the primary liaison with the building's security team
Managing employee access cards and keys; enforcing security protocols
Ensuring compliance with health, safety, and security regulations
Supporting a positive workplace culture by coordinating office events and team-building activities
Implementing and maintaining office systems to streamline workflows and improve efficiency
Overseeing inventory and ensuring office supplies and equipment are well-stocked and functional
Developing tracking systems to reduce waste and avoid shortages
Internal communication serving as the first point of contact for office-related queries and support
Communicating timely updates on office changes, events, and service disruptions
Coordinating internal messaging related to office operations and engagement
Budget management managing and tracking both the office set-up budget and ongoing office-related expenses with the London team
Maintaining accurate budget records and preparing spending reports as needed
Identifying cost-saving opportunities
Requirements
Proven experience setting up and launching an office from scratch, not just refurbishing an existing space
An established network of contractors, designers, vendors and suppliers in New York
5+ years of experience in office management or facilities management at a senior level, ideally including project management of a fit-out or build-out, in a fast-paced or start-up environment
Experience managing an office environment for creative, marketing and commercial teams
A working understanding of US commercial real estate and office fit-out processes
Confidence operating independently as the most senior person on the ground, representing the brand and the London team
Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities effectively
A keen eye for detail and design, with the judgement to keep our New York office true to the Oner Active look and feel
Excellent communication skills, both verbal and written, and comfortable collaborating remotely with a London-based team
Knowledge of US health and safety and building regulations as they apply to office environments
Qualifications
Equality, Diversity, and Inclusion: At Oner Active it’s about embracing diversity and empowering every individual to reach their full potential. We are committed to creating an environment where everyone feels valued, supported, and able to thrive. We welcome applications from all backgrounds and are dedicated to ensuring that everyone has equal access to opportunities during the recruitment process.
Skills
Proven experience setting up and launching an office from scratch, not just refurbishing an existing space
An established network of contractors, designers, vendors and suppliers in New York
5+ years of experience in office management or facilities management at a senior level, ideally including project management of a fit-out or build-out, in a fast-paced or start-up environment
Experience managing an office environment for creative, marketing and commercial teams
A working understanding of US commercial real estate and office fit-out processes
Confidence operating independently as the most senior person on the ground, representing the brand and the London team
Exceptional organisational skills with the ability to prioritise and manage multiple responsibilities effectively
A keen eye for detail and design, with the judgement to keep our New York office true to the Oner Active look and feel
Excellent communication skills, both verbal and written, and comfortable collaborating remotely with a London-based team
Knowledge of US health and safety and building regulations as they apply to office environments
Benefits
We are an activewear brand created by women, for women. Women who strength train, women who love to move. Women who take up space – physically, mentally, unapologetically. Because we believe every woman deserves to feel strong in her mind, body and spirit – and look amazing in the process!
Pay
Salary Range: We're offering an annual base salary of $70,000 to $100,000 for this role. The exact offer will reflect your experience, skills, and location.
Schedule
Full Time, working 7.5 hours per day, 5 days per week