US - Executive Assistant

Responsibilities

• Serve as a strategic partner and trusted advisor to the US CEO.
• Anticipate priorities and proactively solve problems before they become obstacles.
• Act as a gatekeeper while maintaining exceptional relationships across the business.
• Help optimize the CEO's time to maximize focus on strategic initiatives.
• Own an ever-changing executive calendar across multiple time zones.
• Prioritize meetings while balancing business priorities, customer engagements, leadership meetings, and travel.
• Cover complex scheduling across the US and Europe.
• Plan and coordinate domestic and international travel from end to end.
• Book flights, hotels, ground transportation, and meeting logistics.
• Monitor travel disruptions and quickly adjust plans when needed.
• Cover travel for executive leadership meetings, customer visits, conferences, and company offsites.
• Draft, edit, and proofread executive emails, presentations, announcements, and other communications.
• Prepare meeting agendas and presentation decks.
• Ensure follow-up items are tracked and completed.
• Organize executive meetings, leadership offsites, and strategic planning sessions.
• Capture meeting notes and action items when needed.
• Drive follow-up across cross-functional teams to ensure accountability.
• Support special projects and strategic initiatives from planning through execution.

Qualifications

• 3-5 years supporting senior executives.
• Experience working in a fast-paced, high-growth or global organization.
• Exceptional calendar management skills with experience coordinating across multiple time zones.
• Extensive domestic and international travel coordination experience.
• Outstanding written and verbal communication skills.
• Strong project management and organizational abilities.
• Proven ability to prioritize competing demands while maintaining exceptional attention to detail.
• High degree of professionalism, discretion, and sound judgment when handling confidential information.
• Ability to anticipate needs, think several steps ahead, and execute with minimal direction.