Upward Bound Administrative Assistant Part Time -FS8953

About the role

Education Upward Bound is one of eight federally funded TRIO programs supported by the U.S. Department of Education. This position is required to work twenty hours per week and is responsible for managing administrative operations for the program while providing support to the Senior Director of SOAR and Upward Bound. This position focuses on maintaining professional office operations and procedures, managing office inventory and supplies, providing clerical and budget-related support, ensuring accurate data entry and record management within the Blumen database, and assisting with daily program operations.

Responsibilities

• Manage administrative operations for Upward Bound
• Provide support to the Senior Director of SOAR and Upward Bound
• Maintain professional office operations and procedures
• Manage office inventory and supplies
• Provide clerical and budget-related support
• Ensure accurate data entry and record management within the Blumen database
• Assist with daily program operations
• Maintain and monitor effective office management system, including general office record‑keeping, client and staff files, project inventory, purchasing acquisitions, evaluation records
• Work with Senior Director to review program budgets monthly
• Maintain Upward Bound website and keep information up to date, including assisting with social media accounts
• Assist in maintaining and supporting software on program laptops and printers; coordinate needed technical applications for assessment, financial aid, career, and tutorial services
• Work with various institutional offices to process acquisitions and maintain budget accountability (purchasing, accounting, IT, physical plant, business office, bookstore, catering, etc.)
• Assist in preparation of statistical reports, grants, and annual performance reports from Blumen database
• Coordinate and organize program workshops, field trips, meals, and transportation
• Work with Upward Bound Academic Coordinator to contact students for announcements, grade checks, etc.
• Assist staff with recruiting events, managing student