University Archives Assistant

About the role

The UW-Madison University Archives and Records Management unit is seeking a highly motivated, service-oriented person to assist with administrative services, public services and research support, collection management, oral history, preservation, and outreach.

Responsibilities

• Receives and accessions new acquisitions of archival collections;
• Oversight of re-housing and stabilization of collections for processing preparation;
• Collaborates with Records Management staff to follow and complete collection deaccessioning workflows and procedures;
• Assists with Oral History Program administrative duties as assigned by the Distinguished Oral Historian (i.e. processing oral history interviews, scheduling oral history interviews, assisting with programming and outreach, and other administrative tasks);
• Performs basic preservation tasks such as environmental monitoring, re-housing collections, creating enclosures in consultation with University Archives and Records Management staff and the Libraries’ Preservation Department;
• Manages and orders supplies;
• Performs stacks management and stacks maintenance duties (retrieves and re-shelves archival collections, fulfills most duplication requests for local and remote researchers, and performs other duplication duties as assigned);
• Investigates copyright status for all duplication requests.

Requirements

• Demonstrated proficiency using standard office software, including word processing and spreadsheet applications;
• Demonstrated experience working in a library, archives, or higher education setting;
• Ability to reach, bend, stoop, and lift full record storage cartons (not greater than 50 lbs.), maneuver a fully loaded cart, and to go up and down stairs, ladders, and step stools with or without an accommodation.

Qualifications

• Demonstrated experience working in a customer service or other public-facing role;
• Experience working with student employees;
• Ability to work independently and as part of a team;
• Demonstrated ability to manage multiple competing priorities while maintaining attention to detail, and meet deadlines;
• Demonstrated ability to identify and analyze problems and develop effective solutions;
• Demonstrated ability to communicate clearly and effectively;
• A high school diploma or equivalent required.