ARCHIVAL ASSISTANT

Primary Responsibilities

• Assist in sorting, cataloging, and indexing archival materials, including historical documents, photographs, and government records.
• Maintain and update digital and physical archival databases to ensure efficient record retrieval.
• Ensure proper labeling, storage, and environmental controls to preserve archival materials.
• Respond to public and government agency research requests, providing access to relevant historical records.
• Conduct basic research to verify document authenticity and historical significance.
• Follow established preservation and conservation guidelines for handling fragile or deteriorating materials.
• Identify and report damaged or at-risk records and recommend appropriate conservation measures.
• Auxiliary in digitization projects to improve access to historical materials.
• Input metadata and descriptive information for cataloged records.
• Maintain accurate records of archival holdings, loans, and preservation actions.
• Auxiliary in inventory management and periodic assessments of archival collections.
• Auxiliary in exhibit preparation, educational programs, and special events related to historical archives.
• Provide customer service and guidance to visitors and researchers using archival resources.

Knowledge And Skills

• Strong attention to detail in cataloging and maintaining archival records.
• Ability to analyze historical documents and records for classification and indexing.
• Excellent time management skills to prioritize multiple tasks effectively.
• Strong written and verbal communication skills to assist researchers and prepare archival descriptions.
• Ability to summarize historical documents and respond to inquiries professionally.

Minimum Qualifications

• A high school diploma, and one year of experience in records management, administrative functions, historical research, library science, or a related field.