UNIV - Program Assistant - Department of PHS

About the role

The Program Assistant provides comprehensive administrative and programmatic support to faculty and staff within our division, Biomedical Informatics and AI, at the Department of Public Health Sciences and Hollings Cancer Center (HCC) at the Medical University of South Carolina (MUSC), specifically supporting the Cancer Integrated Data-Enabled Resource (CIDER) and other large initiatives.

Responsibilities

• Provide administrative and program support to research faculty and staff, including managing calendars, coordinating meetings, handling correspondence, and serving as a point of contact for internal and external stakeholders. Support day-to-day program operations by maintaining organized systems and ensuring timely communication.
• Support faculty and program leadership with operational and research-related administrative needs, including coordinating travel, preparing and editing documents (e.g., reports, presentations, biosketches), and assisting with expense tracking, reimbursements, and invoice processing in accordance with institutional and grant guidelines.
• Serve as a liaison across departments and divisions, research teams, and external partners. Ensure effective communication, support workflow management, and assist with tracking program deliverables and timelines.
• Aid in scheduling and logistics for program-related activities, including meetings, events, and research-related engagements. Assist with calendar management, meeting preparation, and logistical support for program initiatives and special projects.
• Assist with financial and administrative aspects of program operations, including maintaining records, assisting with budget tracking and reporting, and ensuring compliance with institutional policies, grant requirements, and confidentiality standards.
• Contribute to continuous improvement of program and administrative processes. Support special projects and initiatives, maintain a professional and collaborative work environment, and perform additional duties as assigned to support program and research goals.

Requirements

• Bachelor’s Degree or higher in Data Science, Health Informatics, Business Administration, Healthcare Administration, or a related field.
• One to two years of administrative or program support experience, preferably in information technology, public health, healthcare, or academic research settings.
• Strong computer skills, including proficiency in Microsoft Office.
• Experience with health systems, academic environments, data science tools and/or biomedical research processes is preferred.
• Excellent communication and interpersonal skills, with the ability to engage professionally with patients, faculty, and external stakeholders.
• Strong organizational and time management skills, with the ability to prioritize and manage multiple projects simultaneously.

Qualifications

• A high school diploma and two years relevant program experience.
• A bachelor's degree may be substituted for the required program experience.

Physical Requirements

• Ability to perform job functions in an upright position.
• Ability to perform job functions in a seated position.
• Ability to perform job functions while walking/mobile.
• Ability to work indoors.
• Ability to work outdoors in all weather and temperature extremes.
• Ability to work in confined/cramped spaces.
• Ability to perform job functions from kneeling positions.
• Ability to squat and perform job functions.
• Ability to perform 'pinching' operations.
• Ability to fully use both hands/arms.
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders.
• Ability to reach in all directions.
• Possess good finger dexterity.
• Ability to maintain tactile sensory functions.
• Ability to lift and carry 15 lbs., unassisted.
• Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted.
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted.
• Ability to push/pull objects, up to 15 lbs., unassisted.
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes.
• Ability to see and recognize objects close at hand.
• Ability to see and recognize objects at a distance.
• Ability to determine distance/relationship between objects; depth perception.
• Good peripheral vision capabilities.
• Ability to maintain hearing acuity, with correction.
• Ability to hear and/or understand whispered conversations at a distance of 3 feet.
• Ability to perform gross motor functions with frequent fine motor movements.
• Ability to work in dusty areas.