UNIV- Administrative Coordinator I- COM: Healthcare Simulation Center

Scheduling, Resource Coordination, and Simulation Implementation Support

• Coordinate scheduling and assignment of rooms, personnel, simulators, equipment, and related support resources according to the needs of each simulation activity
• Manage and maintain the accuracy of simulation scheduling systems and related calendars to support efficient center operations
• Support administrative aspects of simulation implementation, including scheduling communication, identification of needed support and training, distribution of pre-course materials, and coordination of evaluation-related processes
• Create routine and special reports related to activity assignments, work plans, scheduling, and implementation support

Simulation Development Tracking, Documentation, and Workflow Management

• Cookordinate and document the administrative aspects of simulation activity development, including initial contact, meetings, progress tracking, quality assurance steps, training coordination, and related development activities
• Maintain accurate records, project documentation, and workflow tracking for simulation development and implementation using approved platforms and processes
• Support communication among center leadership, faculty, facilitators, subject matter experts, and other stakeholders involved in simulation activity development
• Track activity status, timelines, and follow-up needs to help ensure activities progress efficiently and documentation remains current
• Compile reports and summaries related to simulation development and implementation as requested

Administrative Supervision, Participant Support, and Timekeeping

• Supervise and train assigned administrative support personnel to ensure high-quality customer service, timely distribution of preparatory materials, accurate sign-in support, and completion of evaluation-related processes
• Assign and monitor administrative duties to support day-of operations, front-desk coverage, and activity readiness
• Manage timekeeping and related administrative tracking for HSC personnel using approved systems and procedures
• Help ensure participant-facing administrative processes are completed accurately and consistently
• Support administrative quality, accountability, and workflow continuity across daily center operations

Billing Reconciliation, Reporting, and Administrative Control Processes

• Reconcile scheduled and billable activity hours to support accurate billing and utilization tracking
• Maintain administrative records, track data, and compile reports related to scheduling, implementation, development, and center activity support
• Aid in report preparation, data organization, and administrative summaries to support leadership decision-making
• Help ensure administrative systems and records are accurate, current, and aligned with center procedures
• Identify process gaps and recommend improvements that strengthen efficiency, accuracy, and coordination

Executive Support, Outreach Coordination, and Other Assigned Duties

• Provide administrative support to center leadership, including calendar coordination, meeting scheduling, agenda support, organization, and clerical assistance
• Coordinate and support outreach activities such as tours, informational sessions, facilitator training events, vendor demonstrations, and open houses
• Serve as a professional and service-oriented point of contact for current and prospective HSC clients and stakeholders
• Support internal and external communication needs that strengthen awareness and effective use of HSC services
• Perform other duties as assigned, including assisting with special projects