Unit Secretary, Maternity Center, 24 Hour, Days

Major Responsibilities

• Serves as unit receptionist, directs patients, visitors and others.
• Answers telephone and intercom. Takes and relays messages.
• Refers unusual or questionable situations to supervisor or others.
• Uses pneumatic tube system, dumb waiter, and receives and transmits messages.
• Arranges for specimen transport.
• Transcribes physician orders. Enters orders into entry system according to standard procedure.
• Utilizes down time procedures when indicated.
• Duplicates reports, mails and distributes same.
• Prepares and maintains patient charts and kardexes.
• Assembles medical records.
• Filings reports and other documents such as laboratory and radiology reports and other information in appropriate part of medical records.
• Charts temperatures, pulses, blood pressures, weights and respiration.
• Prepares diet sheets.
• Ensures completeness of charts and chart documents.
• Collates medical records according to standard procedure.
• Assists physician or others in procuring medical records.
• Schedules patients for consults and diagnostic and therapeutic services.
• Ensure appropriate transportation to scheduled appointments utilizing services of ancillary departments.
• Ensures preparation of charts, rooms, ambulances and other services as required or directed.
• Obtains past medical records, prepares transfer and discharge charts, prepares documents to accompany departing patients, and arranges patient transportation.
• Maintains censuses with admissions, transfers and discharges.
• Arranges admission, transfer, discharge for patients.
• Enters, maintains, and retrieves computer information.
• Orders and maintains equipment and supplies.
• Maintains work area in neat and orderly fashion.
• Maintains unit log as necessary.
• May be required to provide supply and dispatch services.

Position Qualifications

• All responsibilities are essential job functions.
• Licenses/Certifications/Educations Required: Equivalent to high school plus additional specialized training.
• Knowledge of a variety of office procedures, operation of office equipment such as computer.
• Experience/Skills Required: Ability to handle multiple priorities and effective communication. 3 to 12 months experience.
• Unless certification, licensure or registration is required, an equivalent combination of education and experience which provides proficiency in the areas of responsibility listed in this description may be substituted for the above requirements.

Physical Demands And Environmental Conditions

• Work is considered sedentary.
• Position requires work indoors in a normal office environment.