Unit Secretary (F/T) Days - Psych Dept.

Responsibilities

• Transcribes Physician's Orders in an accurate and timely manner according to Norwalk Hospital's Policies and Procedures.
• Initiates or updates appropriate patient information in the Chart Review Conservation of the computer system where appropriate.
• Reviews data in Chart Review on a daily basis and eliminates any non-current data, according to unit standard.
• Notifies appropriate personnel of STAT orders.
• Accesses lab values when requested.
• Calls department for facilitation of transcribed orders when appropriate.
• Prepares, maintains and forwards records in an accurate and timely manner.
• Replenishes and reviews records on a daily basis, according to unit procedures.
• Fills all reports in the correct patient's records daily.
• Processes discharge records according to standard chart order.
• Communicates effectively and courteously with patients, visitors, and coworkers within the scope of his/her responsibilities.
• Identifies unit and self when answering phone.
• Uses a Windows-based computer system competently.
• Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner.

Record Maintenance

• Prepares, maintains and forwards records in an accurate and timely manner.
• Replenishes and reviews records on a daily basis, according to unit procedures.
• Fills all reports in the correct patient's records daily.
• Processes discharge records according to standard chart order.

Communication

• Communicates effectively and courteously with patients, visitors, and coworkers within the scope of his/her responsibilities.
• Identifies unit and self when answering phone.
• Uses a Windows-based computer system competently.
• Assists the RN in care delivery by providing accurate and timely processing of communications. Relays information to appropriate person in a timely manner.

Occupational and Personal Responsibilities

• Demonstrates compliance with identified policies and procedures in carrying out unit assignments i.e., postings, work sheets, maintenance of data and knowledge of medical terminology.
• Demonstrates willingness to assist with and improve unit operations.
• Maintains neat and orderly appearance and environment.

Equipment and Supplies

• Maintains, orders and oversees maintenance of equipment and supplies in a proper, orderly and cost-effective manner.
• Enters and renews chargeable items/services into computer system for patient care correctly.
• Contacts appropriate departments as directed by Manager/designee, for needed services on nursing unit.

Policies and Procedures

• Receives patient posting and assists in room assignments as necessary.
• Updates and maintains Unit Secretary Worksheets where appropriate.
• Assists in QA studies as assigned by the Nurse Manager/designee.
• Maintains and updates telephone listings.

Unit Rounds

• Checks all patient's line of vision, and/or identification bands and bed tags per unit standards.
• Sorts and delivers patient mail when received.
• Respects patients privacy.

Other Information

• High School Graduate or equivalent.
• Previous secretarial/computer experience preferred with Windows based computer system.
• Hospital or other health care setting experience.