Unit Secretary

Essential Duties and Responsibilities

• Monitor the CSP board to ensure the accuracy of patient placements, discharges, and pending reviews from outside facilities, and communicate updates to the Charge Nurse for appropriate follow-up.
• Cook up and facilitate nurse-to-nurse and physician-to-physician reports as needed.
• Answer incoming telephone calls to the nursing stations and route calls to the appropriate staff member.
• Communicate admissions, transfers, and discharges between the Temporary Observation (TO), Crisis Stabilization Center (CSC), and Crisis Stabilization Unit (CSU) teams.
• Prepare treatment team documentation, including signature pages, laboratory results, and other required paperwork for provider review.
• Maintain accurate and current Cardex information.
• Scan completed documentation into the electronic medical record, ensuring all documents are complete and properly indexed prior to scanning.
• Maintain and update shift report documentation and submit to the Charge Nurse for final review.
• Maintain the patient waitlist and contact individuals, as directed, to confirm continued need for placement.
• Prepare and copy necessary unit documents, including PIN sheets, COVID-19 screening forms, and other operational materials.
• Maintain a clean, organized, and HIPAA-compliant nursing station, ensuring Protected Health Information (PHI) is properly secured at all times.
• Maintain copies of 1013 forms and submit required documentation to the appropriate manager.
• Monitor involuntary commitment paperwork and notify the treatment team of upcoming 1013 expiration deadlines to ensure compliance with required timeframes.
• Communicate with Food Services to provide daily census information, meal counts, and special dietary needs.

Requirements

• A High School Diploma/GED Equivalent.
• A Valid Georgia Driver’s License.
• Effective verbal and written communication skills.
• Strong interpersonal skills and the ability to work effectively with diverse communities.
• The ability to work independently and in collaboration with others.
• Experience with Microsoft 365 Office Products.

Qualifications

• Previous administrative or secretarial experience.
• Previous experience in a healthcare setting.

Skills

• Excellent organizational skills.
• Attention to detail.
• Ability to effectively communicate with clinical staff, outside facilities, and other departments.

Benefits

• Medical, Dental & Vision Plan Options!
• Generous Paid-Time Off Policy with Flexibility.
• 401(k) Plan with Company Match!
• Short- & Long-Term Disability Plans!
• Access to our Employee Assistance Program (EAP)!
• Paid Training Time!
• Opportunities for Career Growth & Advancement!
• Paid Lunch Breaks* & So Much More!