Unit Research Administrator

About the role

The College of Marine Science (CMS) at the University of South Florida seeks to fill one Unit Research Administrator position. CMS is a comprehensive graduate research program whose excellent faculty and outstanding graduate students, at both the MS and PhD levels, interact together to solve complex scientific problems in all oceanographic environments. The College is a strong interdisciplinary group that transcends the traditional oceanographic fields using the latest technologies, much of which is developed within its own program. The primary mission of the College is to conduct basic and applied research in ocean science. The College has 29 full-time ranked faculty, with support from research associates and assistants, professional administrative staff, support staff and technical staff, approximately 100 Graduate Students, and approximately $15 million per year in research funding. Partners include: United States Geological Survey, NOAA, Florida Fish and Wildlife Research Institute, Florida Institute of Oceanography, and other USF colleges and departments.

Responsibilities

• Serves as the liaison between Principal Investigators and USF Research & Innovation on the development, review, administration, and compliance of grants and contracts for the College of Marine Science.
• Collaborate with USFRI for award set up, including GBRs and subaccount set ups.
• Maintains and monitors account activities.
• Prepares budget projections, develops materials for compliance analysis, and advises researchers concerning the review of the proposals by Sponsored Research.
• Reviews award budget and expenditures (expenses, equipment, and salaries) for compliance with grant terms and unit guidelines.
• Submits budget and activity reports on active grants and keeps statistics on college research activities.
• Acts as liaison with fiscal office on setting up new accounts.
• May review expenditures on the grant on behalf of the college.
• May prepare financial statements.
• Participates in the preparation and delivery of research training materials to inform faculty and department staff of rules and roles in the College research enterprise.
• Generates PERTs (effort reports) on a quarterly basis.
• Processes invoices for subawards.
• Performs other duties as assigned, including but not limited to costing, purchasing, travel, and review and reconciliation of other College accounts.

Qualifications

• This position requires a Bachelor's degree and 1 year of professional administrative experience; or a Master's degree.
• Progressively responsible related experience may substitute for the required education on a year for year basis.
• At least 5 years of experience working with grant development and/or sponsored research administration in a university or research setting. Work experience with USF research administration is preferred.