Turnover Package (TOP) Coordinator

Key Responsibilities

• Turnover Package Review & Compliance
• Verify documentation aligns with approved system boundaries, turnover strategy, and validation plans
• Ensure turnover packages adequately support commissioning, startup, and qualification readiness activities
• Confirm compliance with site GDP, GMP, and documentation control requirements
• Verify inclusion and accuracy of required supporting documentation, including:
• Redlined drawings
• Inspection and test records
• Material certificates
• Calibration records
• Weld documentation
• FAT/SAT documentation
• Vendor manuals and turnover deliverables
• Ensure electronic turnover files are properly structured, indexed, and maintained within designated project repositories and document management systems

Coordination & Interface Management

• Serve as liaison between Construction, Vendors, Engineering, CQV, Validation, and QA teams
• Coordinate turnover documentation expectations, submission requirements, and revision control processes with contractors and vendors
• Facilitate resolution of documentation deficiencies, punch items, and gaps prior to turnover acceptance
• Align turnover activities with construction completion milestones, startup sequencing, and validation schedules
• Participate in turnover planning meetings and project coordination sessions

Field & Technical Support

• Participate in system walkdowns to verify field installation aligns with approved drawings and design documentation
• Support development and tracking of punch list items related to turnover and documentation deficiencies
• Afford assistance with identification, categorization, and resolution of closeout issues impacting system acceptance
• Afford support for final turnover walkdowns and package acceptance activities with project stakeholders
• Interface with field teams to ensure timely collection and reconciliation of as-built documentation

Tracking, Reporting & Closeout

• Maintain turnover package trackers, system status reports, and documentation metrics
• Monitor turnover readiness and communicate status, risks, and critical gaps to project leadership
• Develop and track punch lists for missing, incomplete, or deficient documentation through closure
• Support formal turnover package assembly, approval routing, and transmittal processes
• Afford assistance with project closeout activities and final documentation reconciliation