Trust Officer - Estate & Trust Settlement

About the role

Under administrative direction, uses specialized knowledge and skills obtained through experience, specialized training or certification to administer trust and estate settlement accounts. Leads defined work or projects of broad scope and complexity. Resolves or recommends solutions to complex problems. Regular contact with senior management and other internal customers is required to identify, research, and resolve accounting issues and provide comprehensive solutions to complex problems or needs.

Essential Duties and Responsibilities

• Administers trust and estate settlements in accordance with statutes and regulations.
• Participates in the income tax planning and preparation process, performs such tax planning functions as may be appropriate and effectively explain tax matters to beneficiaries, Financial Advisors and other relevant parties.
• Interacts with Financial Advisors and clients in defining goals and objectives, working along with the investment officer to establish the appropriate asset allocation and to review and approve portfolio changes.
• Interacts with beneficiaries, their advisors and Financial Advisors in the personal trust and estate settlement process.
• May participate as a voting member of the Administrative Committee.
• Exercises discretionary personal trust administrative authority as may be allowed by the Policies and Procedures.
• Affords assistance to New Business Development personnel and Financial Advisors in the sales process through personal meetings, conference calls and seminar events.
• Answers general Financial Advisor inquiries regarding estate planning, trust services, estate taxes and other relevant topics.
• May lead the work of others; coaches and mentors less experienced staff.
• Develops and maintains strong relationships across all levels of the organization.
• Reviews progress of assignments with executive leadership/management.
• Performs other duties and responsibilities as assigned.

Knowledge

• Basic supervisory principals.
• Trust Code of Florida or other applicable states.
• Finance and Accounting.
• Basic concepts, practices and procedures of income tax planning and preparation process.
• Basic concepts, principles and practices of Fiduciary laws and principles sufficient to administer personal trusts and estate settlements.
• Fundamental investment concepts, practices and procedures used in the securities industry.
• Principles of banking and finance and securities industry operations.
• Financial markets, products, financial advisory function and investment process.

Skill

• Personal trust and estate administration.
• Strong interpersonal and leadership skills to provide a high level of customer service.
• Cultivating and maintaining effective working relationships at all levels of the organization.
• Excellent public presentation skills.
• Outstanding oral and written communication skills.
• Demonstrate uncompromising adherence to ethical principles.
• Operating standard office equipment and ability to learn software applications including computer based trust accounting systems and other common estate planning software programs.
• Ability to Function in a professional office environment.
• Operate efficiently and flexibly in performing detailed transactional tasks and assignments with frequently changing priorities and deadlines in a fast-paced work environment with frequent interruptions.
• Provide efficient service to internal and external clients.
• Identify training needs and coach/ mentor more junior staff.
• Partner with other functional areas to accomplish objectives.
• Facilitate meetings, ensuring that all viewpoints, ideas and problems are addressed.
• Gather information, identify linkages and trends and apply findings to assignments.
• Interpret and apply policies and identify and recommend changes as appropriate.
• Work independently, make non-routine decisions and resolve complex problems.
• Communicate effectively, both orally and in writing, with all organizational levels.
• Establish and maintain effective working relationships at all levels of the organization, including negotiation resources.

Education

• Bachelor’s: Accounting.
• Bachelor’s: Business Administration.
• Bachelor’s: Finance.

Work Experience

• General Experience - 3 to 6 years.

Certifications

• Not specified.

Travel

• Less than 25%.

Total Compensation

• The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions.

Benefits

• This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave.

Company Culture

• The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.

Behavioral Expectations

• Develop.
• Collaborate.
• Decide.
• Deliver.
• Improve.

Core Values

• Client-first.
• Integrity.
• Independence.
• A conservative, long-term view.