Tribal Programs Assistant (36952)

Job Description Summary

Under the direction of the Director of Tribal Programs, the Tribal Programs Assistant will provide a high-level of administrative support to ensure the successful operations of the Tribal Programs Department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Provide excellent guest service.
• Answer telephone calls in a professional manner, providing answers when possible and transferring calls or taking messages when needed.
• Provide administrative support to Tribal Programs staff and when requested assist with the preparation of Committee meetings, production of flyers, and completion of action items.
• Maintain office equipment, and supplies.
• Distribute mail, copy, and file as required, while maintaining a professional and secure work environment.
• Maintain and support filing systems for Tribal Programs related material.
• Post weekly Tribal mailings, and update Tribal Events calendar accordingly.
• Process check requests in a timely manner.
• Provide information on Tribal programs available, and assist Tribal Members with completing Tribal related forms and applications.
• Issue Tribal Member Identification cards.
• Must comply with all applicable standard operating procedures in accordance with policies and guidelines.

Qualifications

• High school diploma; GED or equivalent
• A minimum of 2 years experience at an Administrative Assistant level, or any combination of education, training, or experience that provides the required knowledge, skills and abilities.
• Must be detail oriented, able to organize/prioritize work, meet deadlines, work with minimal supervision and multiple interruptions.
• Must have good PC skills with intermediate ability to use Microsoft Office Suite, including Outlook, Word, Excel, and Publisher.
• Strong English written and verbal communication skill set.
• Able to work weekends when requested.