Tribal Operations Project Manager

Job Summary

The Tribal Operations Project Manager serves under the direction of the Chief Executive Officer and provides high-level coordination and oversight for tribe-wide operational projects and assignments. This position works independently while representing the CEO’s office in meetings, planning discussions, and operational coordination activities across multiple departments and programs.

Responsibilities

• Coordinate and monitor tribe-wide operational projects assigned through the CEO’s office.
• Represent executive leadership during meetings, planning discussions, and operational coordination activities.
• Prepare written updates, reports, schedules, and project tracking materials for leadership review.
• Communicate regularly with department leadership regarding project timelines, outstanding items, and operational needs.
• Cover follow-up activities to ensure assigned projects continue progressing toward completion.
• Aid in organizing meetings, operational planning sessions, and cross-department coordination efforts.
• Review operational processes and recommend improvements that support more efficient daily functions.
• Travel between facilities and work locations to monitor project activity and operational progress.
• Respond to urgent operational matters requiring coordination outside standard business hours when necessary.
• Maintain organized records, project documentation, meeting notes, and status tracking information.
• Support the CEO’s office by handling sensitive assignments requiring professionalism and discretion.
• Coordinate communication between departments to help reduce delays and improve operational continuity.
• Provide independent project coordination while working with limited day-to-day supervision.
• Aid in operational problem solving related to facilities, staffing coordination, and service delivery needs.

Requirements

• Required: Bachelor’s degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field.
• Required: Five (5) years of progressively responsible project coordination or operational management experience.
• Required: Three (3) years of experience supporting executive leadership or coordinating high-level operational assignments.
• Preferred: Master’s degree in Business Administration, Public Administration, Organizational Leadership, Tribal Administration, or a closely related field.
• Preferred: Experience working in tribal government, public sector operations, or large organizational environments.

Skills

• Strong written and verbal communication techniques
• Professional meeting coordination and presentation practices
• Advanced organizational and project tracking methods
• Independent operational problem solving approaches
• Efficient multi-project coordination and follow-through
• Confidential document handling and communication practices
• Ability to maintain professionalism during high pressure situations
• Ability to work independently with limited direct supervision
• Ability to manage multiple assignments with changing priorities
• Ability to communicate clearly with staff and community members
• Ability to adapt quickly to changing operational conditions

Knowledge

• Tribal government operational structures
• Project coordination and documentation methods
• Administrative reporting and recordkeeping procedures
• Organizational communication and meeting practices
• Professional office software applications
• Operational workflow coordination practices

Physical Requirements

• Frequent use of computers, phones, printers, and other office equipment is required throughout the day.
• Sustained concentration while handling multiple assignments, interruptions, and rapidly changing priorities.
• Visual acuity sufficient to read reports, schedules, and electronic communications is required.

Work Environment

• Primarily office-based but may occasionally include visits to operational or field locations.