Tribal Council Support Staff

Responsibilities

• Provide advanced administrative and professional management support to the assigned Tribal Council member and the Administrative Support Manager, ensuring accurate and timely information flow while maintaining strict confidentiality.
• Deliver high‑level customer service to senior leadership, including filing, scanning, printing, handling email correspondence, updating Microsoft Office charts, creating reports, managing voicemail, and ordering supplies.
• Communicate cooperatively with all tribal entities, offering specialized technical information and advice, interpreting policies and procedures, and handling complex, sensitive, or potentially volatile situations in person, by phone, or in writing.
• Attend, record, and sometimes prepare presentations for public, departmental, and Tribal Committee meetings; arrange and prepare for meetings, take minutes, and manage meeting logistics such as room reservations, flip charts, catering, and guest greeting.
• Research statutes, ordinances, contracts, regulations, and other sources; summarize information and prepare analytical reports.
• Control the maintenance, archiving, release, and destruction of vital records, exhibits, and files in accordance with established policies.
• Generate responses to internal and external customers addressing complaints and sensitive issues with a high degree of discretion.
• Compose, draft, proofread, and edit documents, contracts, correspondence, legal or scientific materials, and statistical reports to ensure compliance with program policies.
• Prepare and submit expense reports, reconcile credit‑card statements, arrange travel (air, ground, hotel), and produce detailed itineraries for individual and group travel.
• Perform moderate numerical calculations related to accounts payable/receivable, cashiering, budgeting, and expenditure monitoring.
• Act as a confidential assistant handling records management, scheduling, meeting setup, correspondence preparation, and research assignments.
• Maintain inventory, order, collect, and distribute supplies and equipment; schedule meetings, training, and travel; maintain calendars for supervisors or units.
• Gather, interpret, and prepare data for studies, reports, and recommendations; coordinate division activities with other divisions and agencies.
• Process mail, attaching related correspondence, prioritizing time‑sensitive items, and ensuring security and confidentiality.
• Record training and workshops, develop project scopes of work, and lead cross‑divisional projects.
• Perform occasional office and field duties, including driving, as needed to support community service and tribal well‑being.

Requirements

• Graduation from a two‑year community college or vocational school with coursework in general office practices, accounting, or a closely related field.
• Minimum six (6) years of experience as a confidential or administrative assistant (or similar position).
• At least two (2) years of experience supervising clerical support staff.

Preferred Experience

• Experience working with Native American governments.

Skills and Knowledge

• Strong written and verbal communication; excellent customer service.
• Proficiency with standard office equipment and applicable software, including Microsoft Office.
• Effective organization, time‑management, and ability to establish and maintain productive working relationships.
• Conflict management, research, and technical analysis capabilities.
• Understanding of public administration principles, government operations, municipal management, elected officials’ functions, and tribal community affairs.
• Familiarity with ordinances, codes, policies governing tribal operations, and statistical methods used in public administration.
• Ability to perform complex administrative assistance, exercise independent judgment, interpret laws, rules, contracts, and policies, and produce clear written reports and correspondence.
• Capacity to analyze situations accurately, adopt effective courses of action, and work independently with minimal supervision.

Working Conditions

• Continuous use of vision; frequent sitting for long periods.
• Frequent talking and listening; manual dexterity for computer work and routine paperwork.
• Occasional walking, reaching with hands and arms, and lifting up to 25 lb.
• Current and valid Washington State driver’s license required.