Treasurers Office - Deputy/Judgements

Description

Incumbent serves as Deputy/Judgments for the Vigo County Treasurer’s Office, responsible for collecting, recording, and processing taxes and related payments and assisting the public.

• Collects property tax payments.
• Verifies monies collected, issues receipt to taxpayer and posts payment details into property tax system.
• Balances cash drawer, turns in cash deposit to Finance Deputy and scans checks for remote deposit.
• Maintains positive public relations for the Treasurer’s office providing customer service by assisting with inquiries, complaints, explaining certain procedures, researching tax information, resolving discrepancies and providing necessary follow-up.
• Processes payments for redeemed tax sale properties.
• Begins Demand Notice Processing after June 10th once 10% penalty has been applied.
• Prepare demand notice extract. Thoroughly review list and correct/omit as needed before submitting final Demand Notice Listing to collection agency.
• Certify unpaid Demand Notices as a Judgment to the Courts after 30 days of Demand Notice mailing.
• Provides Clerk’s office with the final Certified to Court report in order to receive a cause number from the Court.
• Balances monthly statement from collection agency and posts payments in the Judgments section of the Receipting application of the property tax system.
• Maintains Judgment book with payment information.
• Periodically update Court’s report in the Clerk’s office at the Courthouse.
• Maintains TRECS (Tax Refund Exchange and Compliance System).
• Provides Association of Indiana Counties (AIC) with initial “Set Off of Refunds” report of properties with delinquent property taxes in January.
• Prepares new reports to upload 2-3 times per week. Continues this process until AIC informs us to stop. (Usually through July – sometimes longer.)
• Processes liquor clearance.
• Processes mobile home permits.
• Responds to emails and answers telephone providing information and assistance, answering questions, taking messages or transferring caller to appropriate office or individual.
• Affords assistance to colleagues as needed.

Qualifications

• High school diploma or GED.
• Associates degree preferred.
• Ability to meet all Department hiring requirements, including passage of a drug test.
• Knowledge of state laws pertaining to tax collections and policies, practices, and legal requirements of the Department, with ability to effectively respond to inquiries and apply appropriate procedures accordingly.
• Knowledge/Experience with Microsoft Office – especially Excel.
• Working knowledge of standard bookkeeping principles and practices, and ability to make arithmetic calculations, record transactions, and maintain complete records.
• Banking experience helpful.
• Working knowledge of standard office procedures and computer software used by the Department, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare correspondence and tax statements as required.
• Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.
• Ability to properly operate standard office equipment, including, but not limited to, computer, typewriter, calculator, telephone, copier, scanner, counterfeit machine, and fax machine.
• Ability to effectively communicate orally and in writing with co-workers, other County departments, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
• Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.
• Ability to understand, memorize, retain, and follow oral and written instructions and present findings in oral or written form.
• Ability to analyze, evaluate, observe, diagnose, and investigate data.
• Ability to work alone with minimum supervision and with others in a team environment.
• Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.
• Ability to occasionally apply knowledge of people and/or locations.

Supplemental Information

• Incumbent performs regular, recurring duties according to state codes and Department policies and procedures with work priorities primarily determined by service needs of the public and seasonal deadlines.
• Assignments are guided by broad policies and/or general objectives, with incumbent referring to supervisor when interpretations of Department policies/procedures are thought necessary.
• Periodically, decisions are made in the absence of specific policies, and/or guidance from supervisor.
• Work errors are primarily detected or prevented through standard bookkeeping checks and/or notification from other departments or agencies.
• Undetected errors could result in loss of money and/or inconvenience to other agencies or the public, or personal liability for Treasurer.
• Incumbent maintains frequent contact with co-workers, other County departments, financial institutions/personnel, and the public for purposes of exchanging information and resolving discrepancies.
• Incumbent reports directly to Chief Deputy.
• Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting for long periods, lifting/carrying objects weighing less than 25 pounds, keyboarding, speaking clearly, and hearing sounds/communication.

Supplemental Information

• Vigo County is an Equal Opportunity Employer.

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