Accounts Payable Clerk

Responsibilities

• Receive, review, code, and process vendor invoices for payment.
• Verify invoices against purchase orders, receiving documentation, contracts, and other supporting records.
• Ensure invoices have appropriate departmental and management approval before payment.
• Enter accounts payable transactions accurately into the accounting or financial management system.
• Maintain organized electronic and/or paper accounts payable records.
• Prepare checks, electronic payments, ACH payments, and other authorized disbursements.
• Reconcile vendor statements and investigate discrepancies or outstanding balances.
• Communicate with vendors regarding invoices, account balances, payment status, and discrepancies.
• Maintain accurate and current vendor information.
• Monitor invoices for duplicate payments, incorrect charges, missing documentation, or unusual activity.
• Ensure applicable discounts and payment terms are properly applied.
• Assist with monthly accounts payable reconciliation and closing procedures.
• Aid in the preparation of financial reports and schedules related to accounts payable.
• Maintain appropriate documentation for audits and regulatory reviews.
• Process employee reimbursements and other approved disbursements as assigned.
• Avoid unauthorized access to confidential information.
• Follow hospital policies regarding purchasing, payment authorization, segregation of duties, and financial controls.
• Assist with identifying and resolving accounting discrepancies.
• Perform data entry and filing with a high degree of accuracy.
• Cross-train with other Business Office/Accounting/Finance/Payroll personnel as needed.

Requirements

• Previous clerical, accounting, bookkeeping, accounts payable, or financial office experience required.
• High school graduate or equivalent.
• Associate degree or college coursework in accounting, finance, business administration, or a related field preferred.

Qualifications

• Adheres to hospital policies regarding purchasing, payment authorization, segregation of duties, and financial controls.
• Accepts other duties as assigned.
• Reports to work on time and as scheduled; completes work in designated time frame.

Skills

• Attention to detail.
• Strong organizational skills.
• Ability to work independently and as part of a team.
• Excellent communication skills.
• Basic computer skills, including proficiency with Microsoft Office applications.

Benefits

• Comprehensive health insurance coverage.
• Paid vacation and sick leave.
• Flexible scheduling options.
• Professional development opportunities.

Pay

• $15.00 - $16.00 per hour.

Schedule

• 8am-4:30pm, Monday-Friday.