Travel Administrator, People Operations

The Opportunity

The People Operations Travel Coordinator provides administrative support to the People & Culture team by coordinating travel arrangements, interview logistics, onboarding schedules, and other administrative activities that create an exceptional candidate and employee experience.

This role requires exceptional organization, attention to detail, and the ability to manage multiple priorities while ensuring a seamless experience for candidates, new hires, and internal stakeholders.

What You’ll Do

• Travel Coordination
  • Cook up and book all candidate, new hire, and employee business travel, including flights, hotels, rental cars, and ground transportation.
  • Ensure travel arrangements align with company travel policies and budget guidelines.
  • Prepare and distribute travel itineraries and respond to last-minute travel changes.
  • Track travel expenses and assist with reconciliation and reporting.
• Interview Coordination
  • Schedule interviews across multiple calendars, locations, and time zones.
  • Cook up interview logistics, including conference rooms, virtual meeting links, travel arrangements, and interview schedules.
  • Communicate professionally with candidates, hiring managers, and interview teams throughout the hiring process.
  • Ensure a positive candidate experience through timely communication and flawless coordination.
• Administrative Support
  • Maintain organized records, calendars, and tracking spreadsheets.
  • Aid with data entry, document preparation, and administrative projects for the People & Culture team.
  • Cook up meetings, prepare agendas, and assist with department events as needed.
  • Support other administrative duties and special projects as assigned.

What We’re Looking For

• Education & Experience:
  • A high school diploma required; an associate degree preferred.
  • 2+ years of administrative, coordination, executive assistant, recruiting coordination, or travel coordination experience preferred.
• Skills & Qualifications:
  • Exceptional organizational and time management skills.
  • Outstanding attention to detail and accuracy.
  • Ability to prioritize multiple projects in a fast-paced environment.
  • Strong written and verbal communication skills.
  • A professional, customer-service mindset with a positive attitude.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Self-motivated, dependable, and able to work independently.
  • Comfortable working with changing priorities and tight deadlines.
  • Strong problem-solving skills and ability to anticipate needs before they arise.

What You’ll Get

• Competitive compensation with annual bonus opportunity
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage with low-cost options
• Paid time off and sick leave
• Tuition reimbursement and professional credential support
• In-house and external technical training opportunities
• Exposure to complex, high-impact automation projects
• A collaborative culture built on integrity, accountability, and teamwork

Work Environment & Physical Requirements

The physical and environmental demands described here are representative of those required to perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Disclaimer

This job description outlines the general nature and level of work expected. Responsibilities may evolve based on business needs.