Travel Administration Specialist

Travel Administration Specialist – remote, long‑term contract supporting a non‑profit organization’s global travel operations. Based in New York, NY, the role focuses on coordinating international travel plans, maintaining accurate records, and providing policy‑aligned support to travelers.

Responsibilities

• Coordinate domestic and international travel arrangements, including flights, rail, lodging, ground transportation, meeting venues, and group itineraries.
• Maintain a centralized travel schedule and collaborate with internal stakeholders and external travel partners to keep plans current and organized.
• Review reservations, traveler details, ticketing information, and expense coding to confirm accuracy, policy adherence, and cost awareness.
• Research entry requirements, visa needs, health guidance, mileage considerations, and available traveler benefits to support smooth trip planning.
• Track service performance from travel vendors, address issues promptly, and escalate concerns when necessary to protect traveler experience.
• Organize travel documentation and administrative records to support reporting, audit readiness, and internal monitoring.
• Assist with traveler setup activities such as profile updates, access coordination, location tracking, and onboarding to travel processes.
• Prepare routine reports on travel spending, compliance patterns, and cost trends to support program oversight.
• Reconcile monthly travel‑related expenses and process payment requests, including checks and wire transfers, within required timelines.

Qualifications

• At least 5 years of experience in travel services, travel coordination, or travel administration, with strong attention to detail.
• Background supporting international travel logistics, preferably in a global organization or mission‑driven environment.
• Demonstrated ability to manage complex schedules, shifting priorities, and multiple deadlines.
• Strong written and verbal communication skills, with the ability to collaborate across cultures and time zones.
• Proficiency in Microsoft Office, especially Excel, and comfort using databases, web‑based tools, and modern digital platforms.
• Solid analytical and problem‑solving skills, including accuracy with numbers and travel‑related data.
• Experience providing high‑quality administrative and customer support in a fast‑paced remote or distributed work environment.

Benefits

• Medical, vision, dental, and life & disability insurance for contract/temporary professionals.
• Eligibility to enroll in the company 401(k) plan.
• Access to top jobs, competitive compensation, and free online training through Robert Half.